City of Sebastian MyVendorLink #ITB-2025-7045-AA

Volusia County Schools Graduation Diplomas and Commemorative Items Procurement

This opportunity involves the School Board of Volusia County, Florida, seeking and awarding contracts for the supply of diplomas and a wide range of commemorative graduation items for all district high schools. - Government Buyer: - School Board of Volusia County, Florida (Procurement Department) - Main office: 200 N. Clara Avenue, DeLand, FL 32720 - OEMs and Vendors: - Jostens, Inc. - ACR III LSC Holdings LLC dba Herff Jones, LLC - John Pantellis & Associates, Inc. dba Balfour Scholastics - Products/Services Requested: - Printed diplomas and certificates of completion (approx. 4,370 units per year) - Diploma and certificate covers (Morocco/calf leatherette, gold foil, optional crest/logo) - Diploma stickers (achievement/course concentration, gold foil, custom shapes) - Replacement diplomas/certificates (current and prior years) - Wallet-sized diplomas - Graduation regalia: caps, gowns (100% polyester, various finishes/colors), tassels with year charm, medallions (standard/custom), stoles (satin/custom), honor cords - Gown embroidery - Graduation announcements (single/double/triple fold), name cards (flat, raised, engraved, picture, foil border), invitations with response, thank you cards with envelopes - Commemorative items: key chains, mega tassels, T-shirts, long sleeve T-shirts, pull over hoodies, joggers/sweatpants, plaques - Class rings (10k/14k gold, white/yellow, extreme silver alloy, Ultrium; lifetime warranty) - Package combinations (customizable bundles of the above items) - Unique or Notable Requirements: - Products must meet detailed specifications for quality, customization, and school branding - Customization and design control for diplomas, covers, and printed materials - Orders individually packaged and managed for each school/student - Firm-fixed price contract with as-needed ordering; purchases may be made by schools or students - Insurance, FOB destination shipping, and electronic bid submission required - Estimated class size: ~4,370 students per year - Place of Performance/Delivery: - All Volusia County School District high schools, with main procurement office at 200 N. Clara Avenue, DeLand, FL 32720 - District covers principal cities including Daytona Beach, DeLand, Deltona, Ormond Beach, and others - Contract Structure: - Three-year base period with two optional one-year renewals - Pricing firm for initial term, with possible CPI-U adjustments at renewal - Multiple OEMs awarded; schools and students may select from approved vendors

Description

The Volusia County School Board issued an Invitation to Bid (ITB) to establish firm-fixed pricing for diplomas and commemorative items including printed diplomas, diploma covers, rings, caps and gowns, tassels, honor cords, invitations, and thank you cards. The contract covers districtwide use for the School Board of Volusia County, Florida, with an estimated class size of approximately 4,370 students for the Class of 2025. The contract term is for three years starting January 14, 2026, with two optional one-year renewals. The procurement requires insurance and FOB destination shipping, and bids are submitted electronically.

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