City of Sebastian MyVendorLink #26-PW-01

City of Holly Hill Commission Chambers and Conference Room Audio/Video System Upgrade

This opportunity involves a comprehensive upgrade of the audio and video systems for the City of Holly Hill's Commission Chambers and Large Conference Room at City Hall. - Government Buyer: - City of Holly Hill, Florida (Public Works Department, City Hall) - OEMs and Vendors Mentioned: - Denon (audio recorder) - Cisco (network equipment) - Huddly (intelligent camera, or equivalent) - Televic (wireless microphones, or comparable) - Maxhub (PC module, or comparable) - Products and Equipment Requested: - Wireless gooseneck microphone systems (9 units, including podium; Televic or comparable) - Charging station with 10 battery slots - Wireless access points for audio system - Ceiling speakers (6 units, 8" recessed) - Audio amplifiers - Dante-based audio digital signal processor (DSP) or comparable - Audio mixer and/or touch panel controller - Solid-state or computer-based audio recorder (Denon DN-300R replacement or equivalent) - Mobile, lockable AV equipment rack with rackmount power - 65" 4K UHD flat panel display with microphone array and intelligent camera system (Huddly or comparable) - Dedicated PC module (minimum i5 processor, 16GB RAM, 256GB SSD; Maxhub OS or comparable) - Flat screen TV mount (full-motion) - Video endpoint device - Sound bars - A/V casting equipment - Services Requested: - System programming and configuration - Installation (including lift rental and floor protection) - Staff training on new systems - Room tuning for optimal audio/video performance - Unique or Notable Requirements: - ADA compliance for all installed systems - Overflow audio/video capability to the conference room - Integration with the City’s Cisco network - All low-voltage work included - Use of experienced A/V installers or subcontractors - Intelligent participant tracking for cameras - 12-month warranty on equipment and workmanship - Estimated Value: - $50,000 to $100,000 - Place of Performance: - City Hall Commission Chambers and Large Conference Room, 1065 Ridgewood Avenue, Holly Hill, FL 32117

Description

The City of Holly Hill, Florida is seeking qualified firms to furnish, supply, and install upgraded audio and video equipment in the Commission Chambers and Large Conference Room at City Hall. The project includes upgrading wireless microphones, ceiling speakers, amplifiers, audio/video control systems, cameras, sound bars, A/V casting, system programming, and staff training. Proposers must demonstrate experience in similar A/V system installations or use experienced subcontractors. The proposal submission deadline is February 11, 2026, with a pre-bid meeting held on January 22, 2026.

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