SAM #M00264-26-Q-JW05

DSO Worldwide Training Event Venue and Services in Phoenix, AZ

This opportunity is for the Department of Defense's Defense Services Organization (DSO) to secure conference venue and event services for its Worldwide Training event in Phoenix, Arizona. - Event dates: September 13-18, 2023 - Required venue: Conference rooms for up to 150 attendees, break-out rooms, boardroom, and co-located lodging - Main conference room with crescent-style seating and airwalls to divide into four spaces - Additional rooms for 30 and 27 people in classroom style, plus a boardroom for 8 - Audio-visual equipment: Six projectors, screens, podium, microphones, remotes, cables, adapters - On-site technical support for A/V setup and troubleshooting - Reliable internet and networking services for presenters and A/V systems - Event setup and coordination: Arrangement of tables/chairs, reconfiguration, janitorial services, staff representative - Venue must be within walking distance of DoubleTree Suites by Hilton Phoenix and within 5 miles of Phoenix Sky Harbor International Airport - Sole source vendor: Folsom Hotel Corporation, Inc. (DoubleTree Suites by Hilton Phoenix) - Interested vendors may submit capability statements if they can meet all requirements - No specific part numbers; focus is on venue and event services - Place of performance: Phoenix, Arizona, at or near DoubleTree Suites by Hilton Phoenix - Period of performance: September 13-18, 2023 - Estimated contract value: $50,000 - $150,000

OEMs and Competitors - Primary OEM: Folsom Hotel Corporation, Inc. (DoubleTree Suites by Hilton Phoenix) - Potential competitors: Marriott International, Hilton Hotels & Resorts, Hyatt Hotels Corporation, Wyndham Hotels & Resorts

Products and Services - Primary products: Conference venue rental, audio-visual equipment package - Primary services: Venue rental, event setup and coordination, on-site A/V technical support, internet/networking services - Competing products: Conference/event space rentals at comparable hotels, A/V equipment rental packages, event management services

Locations - Phoenix, Arizona (place of performance) - DoubleTree Suites by Hilton Phoenix (delivery location) - Within 5-mile radius of Phoenix Sky Harbor International Airport (place of performance)

Requirements - Venue must be within walking distance of DoubleTree Suites by Hilton Phoenix - Must provide all specified rooms, equipment, and services for the event duration - Co-located lodging for 150 attendees - Proximity to Phoenix Sky Harbor International Airport - Full technical and event support throughout the event

Description

This is a Notice of Intent to Award a Sole Source Firm Fixed Price (FFP) contract in accordance with the procedures outlined in Federal Acquisition Regulation (FAR) Part 12 and Part 13.

Description of Requirement:

Defense Services Organization (DSO), Judge Advocate Division (JAD) has a requirement for a conference space with break-out rooms and audio/visual accommodations for the DSO Worldwide Training event to be held in Phoenix, Arizona from 13-18 September 2026 . These spaces and services must be within walking distance of the Doubletree Suites by Hilton Phoenix. See attached sole source determination document for a more complete description of the requirement. 

Intended Sole Source Vendor:

The Government intends to award this contract on a sole-source basis to:

Folsom Hotel Corporation, Inc. 

Phoenix, AZ 

Capability Statement Submission:

All interested and responsible sources may submit a capability statement, proposal, or quotation, which the agency will consider. The submission should demonstrate the vendor's ability to provide conference rooms and services within walking distance of the Doubletree Suites by Hilton Phoenix on the required dates. 

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