County of Dona Ana Workday #26-0042

Comprehensive Event Management Services for Doña Ana County 250th Anniversary Celebration

Doña Ana County, New Mexico, is seeking qualified vendors to provide comprehensive event management and production services for its 250th Anniversary Celebration, a large-scale, multi-day public event at the Doña Ana County Fairgrounds in Las Cruces, NM. - Government Buyer: - County of Doña Ana, New Mexico (Procurement Officer: Michael Perez) - Scope of Services: - Full event planning, coordination, and execution for a three-day celebration - Event and stage management, production coordination, hospitality, marketing, and public relations - Live streaming, talent acquisition, vendor and security management, and safety/risk management - Provision of all necessary equipment (sound, lighting, staging, electrical), technical staff, and operational support - Coordination with County staff and external partners - Decoration services, master of ceremonies, technical operations, and creative collaboration - Event Features: - Live music, regional and local performers, family activities, food and beverage vendors, beer and wine garden - Multiple performance venues requiring ground-supported sound and lighting equipment - Drone light show, security, sanitation, tent rentals, and artist contracts are excluded and procured separately - Notable Requirements: - Demonstrated experience in large-scale event management, risk management, vendor procurement, and regulatory compliance - Emphasis on safety, innovation, and community engagement - All necessary permits, insurance, and adherence to safety and operational standards - Preference for offerors capable of delivering the complete scope of services - No specific OEMs or vendors are named in the solicitation - Contract Structure: - Initial term covers planning and execution of the 250th Anniversary Celebration, with four one-year renewal options (up to five years total) - Services provided on a task order basis with negotiated costs per task order

Description

Doña Ana County is soliciting proposals for comprehensive event management services, with the initial contract focusing on the County's 250-year anniversary celebration. The event will feature a drone light show, live music, and family activities, with free general admission and vendor-coordinated food and beverage sales. The selected contractor will handle full event planning, coordination, management, and execution, including stage production, hospitality, marketing, live streaming, and vendor/security coordination. Proposals will be evaluated based on cost, qualifications, experience, and other criteria, with a submission deadline of April 17, 2026.

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