District of Columbia Cobblestone Systems #CFOPD-20-C-010G

Award for Unclaimed Property Auditing and Compliance Services to Kelmar Associates LLC

This award summary details the District of Columbia's selection of Kelmar Associates LLC for unclaimed property auditing and compliance services:

• Government Buyer

  • District of Columbia, Office of the Chief Financial Officer (OCFO), Office of Finance & Treasury (OFT), Office of Contracts

• OEMs and Vendors

  • Kelmar Associates LLC (sole vendor and service provider)

• Products/Services Requested

  • Unclaimed property auditing and consulting services, including:
  • General ledger and securities auditing
  • Oversight of contractor-assisted self-audits
  • Unclaimed property compliance consulting
  • Collection and delivery of unclaimed property held by companies or agents
  • Identification of non-compliant holders, outreach, compliance education, voluntary disclosure agreement management, and self-audit facilitation
  • Service line items reference delivered unclaimed property (CLIN 01, 101, 201, 301, 401, 501, 601), each with an annual target of $1.5 million in property delivered

• Quantities and Contract Value

  • Annual funding up to $120,000 per year; total contract value not to exceed $720,000 after all exercised options and modifications
  • Firm fixed contingency fee structure (8% of delivered unclaimed property)

• Unique or Notable Requirements

  • Compliance with District COVID-19 safety orders for in-person work
  • Key personnel and subcontracting requirements
  • Emphasis on compliance, reporting, and outreach to non-compliant holders
  • Contract awarded via competitive sealed proposals; no protests filed

• Period of Performance

  • Three-year base period with two two-year option periods; current exercised term is for one year within Option Period Two

• Place of Performance and Administration

  • Primary offices: 1100 4th Street, S.W. Suite E620 and 1101 4th Street, S.W. 8th Floor, Washington, DC 20024

Description

The Office of the Chief Financial Officer (OCFO) for the District of Columbia and the Office of Contracts on behalf of the Office of Finance and Treasury (OFT) have contracted Kelmar Associates LLC to provide auditing and consulting services related to unclaimed property. The scope includes general ledger auditing, securities auditing, oversight of contractor-assisted self-audits, consulting services, and the collection and delivery of unclaimed property held by companies or agents. The contract includes two option periods of two years each, with the current term running from August 6, 2025, to August 5, 2026, and a not-to-exceed amount of $720,000 after modifications.

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