Opportunity
Town of Oakville’s Bidsandtenders #HCPG-4-2020
Award for Off-Site Records Storage and Related Services for Halton Cooperative Purchasing Group
Posted
December 02, 2020
Respond By
January 12, 2021
Identifier
HCPG-4-2020
NAICS
493110, 561990
This opportunity involves the award of a contract for off-site records storage and related services for the Halton Cooperative Purchasing Group (HCPG), led by the Town of Oakville. - Participating agencies: - Town of Oakville (lead agency) - City of Burlington - Town of Milton - Town of Halton Hills - Scope of services includes: - Secure, temperature-controlled off-site storage of records - Transportation, retrieval, and re-filing of records - Certified destruction of records - Supply of new storage boxes - Comprehensive online software/web portal for records management - Security controls for stored records - Scanning and copying services - Rush delivery to all participating agencies - No specific OEMs or vendors are named in the notice - Contract term is five years, with options for renewal - Services must be provided to all participating municipalities, ensuring compliance with security and accessibility requirements
Description
The Town of Oakville, on behalf of the Halton Cooperative Purchasing Group (HCPG), is seeking proposals from qualified firms for off-site storage and related services for records. The services include secure, temperature-controlled storage, transportation, retrieval, re-filling, certified destruction, supply of storage boxes, an online software portal, security controls, scanning, copying, and rush delivery. The contract term is five years with options for renewal. Participating agencies include the Town of Oakville, City of Burlington, Town of Milton, and Town of Halton Hills.