Pasco County School District Ionwave #18-015-SB

Awarded Multi-Year Contract for High School Graduation Caps, Gowns, Rings, and Announcements in Pasco County

This opportunity involves a multi-year contract awarded by the District School Board of Pasco County, Florida, for the supply of graduation-related products and services to high schools across the county. - Government Buyer: - District School Board of Pasco County, Purchasing Services - Purchasing Director: Nicole Westmoreland - OEMs and Vendors: - Balfour (Greg Fenlon & Associates/DBA Balfour) - Herff Jones (John McClay & Associates, Inc./Herff Jones Company) - Jostens, Inc. - Products Requested: - Caps and gowns (premium and basic sets), made of 100% acetate, fade-resistant, with matching zippers and custom medallions for Valedictorians/Salutatorians - Class rings (men's XL traditional, ladies' small traditional, men's large athletic, ladies' petite), custom-designed with genuine or simulated stones, 10 karat gold, lifetime warranty - Graduation announcements with embossed school crest/seal, inner and mailing envelopes, multiple font styles - Tassels and gown color swatches - Services Requested: - Order taking, money collection, and product distribution, including obtaining student sizes and providing sales representatives - Customer support for students, parents, and school administration - Ring ceremony presentation with refreshments for students, parents, and staff - Notable Requirements: - Delivery of caps and gowns must be alphabetically packaged by student name - Abnormal sizes provided at no extra charge - Minimum of ten cap and gown sets provided for financially needy students - Vendors must provide all products and services listed, with detailed specifications for quality, packaging, and warranty - Each high school administration selects from the awarded vendors - Contract Details: - Three-year initial term, with option to renew for up to three additional years - Evaluation based on cost, qualifications, customer service, and product quality samples

Description

This Request for Proposal (RFP) issued by the District School Board of Pasco County seeks to establish a three-year contract with up to three vendors to supply caps and gowns, class rings, and graduation announcements for high schools throughout Pasco County, Florida. Vendors must provide all listed products and services, including delivery, order taking, and customer support, with specific quality and service standards outlined. The contract includes detailed specifications for products, delivery timelines, and vendor responsibilities, with awards based on cost, qualifications, and sample quality.

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