Pinellas County Opengov #189-0046-I(SB)

Pinellas County Awards Convention & Event Fulfillment Services Contract

Pinellas County Convention and Visitors Bureau (CVB) has awarded a contract for convention and event fulfillment services to Concepts Marketing Solutions Inc. - Government Buyer: - Pinellas County, Convention and Visitors Bureau (CVB) - Contracting office: Pinellas County Purchasing Department, Clearwater, FL - Awarded Vendor: - Concepts Marketing Solutions Inc. - Scope of Services: - Storage, packing, and shipping of collateral materials (e.g., plastic trade show bags, area guides, maps, brochures) - Handling 7-12 orders per week, each order typically 3-4 boxes averaging 40 lbs - Local and national shipping, with local deliveries via Scriptfleet courier and economical tracked shipping for out-of-county orders - Dry storage space, forklift unloading, and recycling of outdated materials - Inventory management and replenishment coordination with publishers and CVB - Notable Requirements: - Vendor must be located within Pinellas County - Timely delivery (3-5 days) and ability to handle fluctuating order volumes - Use of specific courier and shipping methods as directed by CVB - Contract Value and Term: - Estimated value: $200,000 over 60 months (approx. $14,640 per year) - Lump sum monthly service fee plus reimbursement for actual shipping costs - No specific OEMs or part numbers are involved; the procurement is for fulfillment services only.

Description

Pinellas County is soliciting bids for convention and event fulfillment services for its Convention and Visitors Bureau (CVB). The contract involves storage, fulfillment, and shipping of collateral materials such as trade show bags, area guides, maps, and brochures both locally and nationally. The vendor must be located within Pinellas County and capable of handling fluctuating weekly orders with timely delivery. The contract term is from November 1, 2018, to October 31, 2026, with an estimated award amount of $200,000.

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