Indianapolis Airport Authority PlanetBids #26-006

Indianapolis Airport Authority Solicits Shuttle Bus Technology System (Bus Prediction, Voice Announcements, Passenger Counting)

The Indianapolis Airport Authority (IAA) is seeking proposals for a comprehensive Shuttle Bus Technology System to enhance shuttle operations at Indianapolis International Airport and its reliever facilities. - Government Buyer: - Indianapolis Airport Authority (IAA) - Procurement managed by IAA's Procurement Department - Products and Solutions Requested: - Bus Prediction System: - Hardware and software for GPS-based vehicle tracking - Real-time estimated time of arrival (ETA) predictions - Digital displays at shelters and hubs - Mobile app access and QR codes at stops - LED signage and centralized monitors at Ground Transportation Centers - Voice Announcement System: - Automated, ADA-compliant voice announcements triggered by GPS/geofencing - Onboard AV systems with speakers and manual override for driver announcements - Automatic Passenger Counting System (Optional): - Technologies such as infrared beam counters, 3D stereoscopic cameras, thermal sensors, and LiDAR - Real-time data reporting and analytics integration - Services Requested: - Implementation and integration of all hardware and software - Professional security services for IAA properties - Notable Requirements: - Emphasis on local participation, workforce development, and economic impact - Site visits required to assess work areas - Completion of conflict of interest and E-verify forms, and submission of business information document - OEMs and Vendors: - No specific OEMs or vendors are named; open to all qualified providers - Contract Structure: - Initial three-year term with two optional two-year extensions (up to seven years total) - Places of Performance: - Indianapolis International Airport (IND) - Reliever Facilities: Metropolitan (UMP), Indianapolis Regional (MQJ), Eagle Creek (EYE), Hendricks County (2R2), and Heliport (8A4)

Description

This solicitation is a Request for Proposal (RFP) issued by the Indianapolis Airport Authority (IAA) for hardware and software related to shuttle bus prediction analytics. The contract is intended to be a three-year engagement with options for two additional two-year extensions. The scope includes providing labor, material, and equipment necessary to perform the services described. The solicitation encourages interested and qualified vendors to submit proposals electronically via the PlanetBids system by May 6, 2026. A pre-bid meeting is scheduled for April 14, 2026, and the IAA reserves the right to award the contract to one or multiple respondents based on quality and performance.

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