SAM #36C77026Q0117

VA CMOP Lancaster seeks refrigeration equipment and installation for walk-in freezer and cooler projects

This opportunity involves the U.S. Department of Veterans Affairs seeking vendors for refrigeration equipment and installation services at the VA Consolidated Mail Outpatient Pharmacy (CMOP) in Lancaster, TX.

• Government Buyer:
  • Department of Veterans Affairs, Network Contracting Office 15 (NCO 15), VA CMOP Lancaster
• OEMs and Vendors:
  • No specific OEMs or vendors are named; the requirement is open to all qualified manufacturers and installers of commercial and industrial refrigeration equipment.
• Products/Services Requested:
  • Refrigeration equipment for walk-in freezer and walk-in cooler projects
  • Walk-In Freezer Project (Part Number: 763-26-3-228-0366)
  • Walk-In Cooler Project (Part Number: 763-26-3-228-0397)
  • 40-foot refrigerated shipping container freezer unit with roll-up door (1 each)
  • Used trailer for container placement (1 each)
  • Transition plate for loading/unloading (1 each)
  • Weatherproof and insulated flashing (1 each)
  • Electrical panel (480V 3-phase 100-amp, 1 each)
  • Backup evaporator and condenser refrigeration system (1 each)
  • Electrical and control circuit installation (1 each)
  • Installation services including:
  • Removal of existing freezer
  • Installation of new freezer/cooler containers and electrical systems
  • Weatherproofing and compliance with OEM and OSHA standards
  • Turnkey project delivery
• Unique or Notable Requirements:
  • Vendors must be licensed and certified to perform work at the VA CMOP Lancaster facility
  • Must provide past performance records and historical data on similar contracts
  • Equipment must meet OEM specifications and OSHA safety standards
  • Warranty requirements: 1-year parts, labor, and workmanship; 4-year parts warranty
  • Installation must not disrupt facility operations; off-shift or weekend work may be required
  • All work must be coordinated to avoid interference with pharmacy operations
• Relevant Codes:
  • PSC 4110 (Refrigeration Equipment)
  • NAICS 333415 (Commercial and Industrial Refrigeration Equipment Manufacturing)

Description

This is a Sources Sought Notice only. The Sources Sought is issued solely for information and planning purposes. The purpose of this notice is to conduct market research and obtain information from qualified vendors who can provide the requirements identified in the accompanying PERFORMANCE WORK STATEMENT.

This is not a Request for Quote. This is not a solicitation. The VA is not currently seeking quotes/offers/proposals and will not accept unsolicited proposals. A solicitation may be issued at a later date. This notice does not restrict the Government to a particular acquisition approach and in no way obligates the Government to award any contract.

All information submitted in response to this announcement is voluntary. All submissions become Government property and will not be returned. The Government will not pay for information requested nor will it compensate any Contractor for any administrative cost incurred in developing information provided to the Government; all costs associated with responding to the sources sought will be solely at the interested vendor s expense.

Interested Contractors are reminded that in accordance with FAR 4.12, prospective Contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract.

This requirement is for The U.S. Department of Veterans Affairs, Network Contracting Office 15, Consolidated Mail Outpatient Pharmacy (CMOP).

Subject: 763_Refrigeration Equipment_VA CMOP Lancaster_36C77026Q0117 763-26-3-228-0366 - CMOP Walk In Freezer Project 763-26-3-228-0397 - Walk In Cooler project

Location: 2962 S. Longhorn Dr., Lancaster, TX 75134-2118 Classification Code: 41, Refrigeration, Air-Cond, Etc. Product or Service Code: 4110, Refrigeration Equipment NAICS Code: 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

DELIVERY TIMEFRAME: TBD

See the PERFORMANCE WORK STATEMENT for the list of requirements and Schedule of Supplies and note that this is not the final draft of the document.

If you have the availability to provide the requirements, please respond to the sources sought with a capabilities statement. Not responding to the sources sought does not preclude participation in any future solicitation, if issued.

Your response needs to address how you will meet the Government's requirements. All Contractors that are interested, regardless of their business type, and qualified to meet these requirements are asked to submit responses.

Please limit your response to five pages and please include the following information: 1) Company Name: 2) Company Address: 3) Company Website: 4) SAM Unique Entity ID (UEI) Number: 5) Company POC Name: 6) Company POC Phone Number: 7) Company POC Email Address: 8) Business Size: (Large or Small) a. Please identify your company's small business size standard and applicable NAICS code. For more information refer to http://www.sba.gov/content/table-small-business-size-standards. 9) Socioeconomic Status: (VOSB/SDVOSB, Woman-Owned, 8(a), etc.) a. Note: If claiming SDVOSB or VOSB, the firm must be registered, and Center for Verification and Evaluation (CVE) verified in VetCert Registry https://veterans.certify.sba.gov/ also include VetCert certification. 10) Please acknowledge: a. Your company s interest in submitting a proposal on the solicitation when it is issued. b. Your company is an authorized provider of the item(s). c. Your company s capability to meet the requirements. d. Your company s capability to perform a contract of this type and comparable work performed within the past three years to include a brief description of the project, customer s name, phone number and address, period of performance, and dollar value of the project. e. Your company s Joint Venture information (if applicable and include copy of agreement) existing and potential 11) Must be licensed and certified to perform the work where this requirement is located, provide all licenses and certification required. 12) Proprietary/Confidential material shall be clearly marked on every page that contains such. 13) Provide Past Performance Records. 14) Provide Past Historical Data on similar procurements or contracts.

Please send your responses by email no later than 04-27-26 @09:00 AM (CST) Submit responses and related information via email to: Michael.McAlhaney@va.gov, phone number (913) 684-1976. Please reference the following solicitation number in all correspondence: 36C77026Q0117

VA reserves the right not to respond to any or all emails or materials submitted. DO NOT SEND QUOTES AT THIS TIME.

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