New York State Contract Reporter #OMH01-C202949-3650367

Preventive Maintenance and Repair of Chiller Systems at Hutchings Psychiatric Center, Syracuse, NY

The New York State Office of Mental Health is seeking a qualified contractor to provide preventive maintenance and repair services for chiller systems and ancillary equipment at Hutchings Psychiatric Center in Syracuse, NY. - Government Buyer: - New York State Office of Mental Health (OMH), Hutchings Psychiatric Center - Bureau of Procurement Enterprise Services, Central Office Unit R - Scope of Work: - Preventive maintenance for chillers, compressors, pumps, controls, refrigerant monitors, variable frequency drives, expansion tanks, and related equipment across multiple buildings - Scheduled tasks include seasonal startups, monthly and bi-monthly preventive maintenance, annual PM, and seasonal shutdowns - Time and material repair services for work not covered under routine maintenance, with a fixed material allowance and markup - Emergency repair response required within two hours - Training labor and overtime labor rates specified - Products/Services Requested: - No specific OEMs or part numbers are named; the contract covers a variety of chiller system types and components - Detailed line items for preventive maintenance tasks by building and equipment type (e.g., air-cooled rotary chillers, scroll chillers, system controls, pumps, refrigerant monitors) - Material allowance for repairs ($125,000 specified) - Unique/Notable Requirements: - Mandatory site visit for all bidders - Compliance with New York State Department of Labor prevailing wage rates - MWBE (30%) and SDVOB (6%) participation goals - No travel reimbursement; all subcontractor costs must be inclusive - Strict submission and communication protocols - Place of Performance: - Hutchings Psychiatric Center, 620 Madison Street, Syracuse, NY 13210 - Additional work control and site visit location: 500 Cedar Street, Syracuse, NY 13210 - Contracting office: 75 New Scotland Ave, Albany, NY 12208

Description

The New York State Office of Mental Health and Hutchings Psychiatric Center are soliciting bids through an Invitation for Bid (IFB) for preventive maintenance services on chiller systems and ancillary equipment at their facility located at 620 Madison Street, Syracuse, NY. The contract term is from January 1, 2027, to December 31, 2031. A mandatory site visit is scheduled for April 15, 2026, and bids are due by May 14, 2026. The solicitation includes specific Minority and Women Business Enterprises (MWBE) and Service Disabled Veteran Owned Businesses (SDVOB) participation goals, and prevailing wage rates apply.

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