SAM #36C26326Q0146

VA Solicitation: HVAC Preventive Maintenance & Filter Evaluation Services for Omaha and Grand Island Medical Centers

This opportunity involves a 5-year contract for HVAC preventive maintenance and filter evaluation services at the VA Nebraska Western Iowa Health Care System, specifically at the Omaha and Grand Island VA Medical Centers. - Government Buyer: - Department of Veterans Affairs (VA), Network Contracting Office 23 - Contracting offices in Coralville, IA and Omaha, NE - OEMs and Vendors: - No specific OEMs or manufacturers are named in the solicitation or attachments - Products/Services Requested: - Preventive maintenance and filter evaluation for Air Handling Units (AHUs) and HVAC systems - MERV 14 or MERV 16A filter replacements (including one-time HEPA-to-MERV upgrades) - Annual critical and noncritical air handler maintenance (multiple units at both facilities) - Coil cleaning and inspection - Airflow and performance testing - Humidifier maintenance (critical and noncritical) - Induction unit maintenance (500 units) and flushing/cleaning (100 units) - Isolation valve installation (100 units) - Annual filter evaluations - Unique or Notable Requirements: - Set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) - Compliance with OSHA, ASHRAE, EPA, and VA regulations - Services may be required after normal business hours to minimize patient and staff disruption - Detailed reporting, safety protocols, and photographic documentation required - Indefinite Delivery Indefinite Quantity (IDIQ) contract structure - Place of Performance: - Omaha VA Medical Center, 4101 Woolworth Ave, Omaha, NE 68105 - Grand Island VA Medical Center, 2201 N Broadwell Ave, Grand Island, NE 68803

Description

AHU PM & Filter Evaluation for VA Nebraska Western Iowa Health Care System. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures). This announcement constitutes the only solicitation, quotes are being requested. Solicitation number 36C26326Q0146 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-04. This procurement is a total set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov). Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 238220 with a size standard of $19 million. A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation. The VA anticipates one firm fixed price contract award to provide services to VA Nebraska Western Iowa Health Care System, 4101 Woolworth Avenue, Omaha, NE 68105
The period of performance is 05-01-2026 to 04-30-2031 FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document. FAR clause 52.212-4 apply to this procurement and are included within the attached solicitation document. Additional requirements are listed within the attached solicitation document. The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition. Technical questions on this solicitation are due via e-mail only to Erica Miller, Contract Specialist, at erica.miller5@va.gov no later than 5:00pm Central Standard Time (CST), 04-10-2026. Quotes are due to the Contracting Office by 5:00pm CST, 04-20-2026. Quotes are required to be emailed to erica.miller5@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contract Specialist before the solicitation closing. Contact Erica Miller, Contract Specialist, at erica.miller5@va.gov for information regarding the solicitation. Additional Links:Omaha VA Medical Center

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