South Pasadena Planet bids #CC26-01

South Pasadena Seeks AV System Upgrade Consulting for City Council Chamber

The City of South Pasadena is seeking qualified Audio/Visual (AV) consultants to upgrade the City Council Chamber AV system: - Government Buyer: - City of South Pasadena, Finance Department - Procurement Contracts Administrator: Joan Powe - Scope of Work: - Comprehensive evaluation of the current AV system, including audio, microphones, speakers, cameras, video/streaming switching, and recording equipment - Design recommendations and implementation support for system upgrades - Deliverables include system assessments, signal flow diagrams, cybersecurity evaluations, and operational documentation - Focus on improving audio clarity, ADA accommodation, microphone capacity, and compliance with California Senate Bill 707 - Solutions must maximize reuse of existing equipment, support flexible meeting formats, and ensure intuitive operation for City staff - Products/Services Requested: - AV system evaluation, design, and implementation support (1 lot) - OEMs and Vendors: - No specific OEMs named; potential vendors include Advantage Event Solutions, AKJOHNSTON, Avidex Industries, Bar None Group Inc dba Pacific Coast Entertainment, EIDIM Group, Golden Star Technology, Hot Rod Cameras, ISN Global Enterprises, Magnasync Moviola Corp, Studio Spectrum, Sunset Audio Visual, Western Audio Visual & Security - Notable Requirements: - Compliance with SB 707 - Cybersecurity recommendations for network-connected AV equipment - Proposals must be valid for at least 180 days - Estimated Contract Value: - $150,000 project budget - Place of Performance: - City Council Chamber, 1414 Mission Street, South Pasadena, CA 91030

Description

The City of South Pasadena is seeking proposals from qualified Audio/Visual (AV) consultants to evaluate, design, and provide implementation support for upgrades to the City Council Chamber AV system. The project involves assessing the current AV system, identifying deficiencies, and recommending improvements to enhance audio clarity, ADA accommodation, microphone capacity, and compliance with California Senate Bill 707. The consultant will also develop system documentation and operational procedures to support City staff. Proposals must be submitted electronically by May 8, 2026.

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