Dekalb County School District Ionwave #RFP 26-727 Addendum 3

District-Wide Evening Preventative HVAC Maintenance Services for DeKalb County School District

DeKalb County School District (DCSD) is seeking qualified contractors to provide district-wide evening preventative HVAC maintenance services for over 138 schools and centers: - Government Buyer: - DeKalb County School District (DCSD), managed by the Vendor Services Department and Purchasing Department - Primary contact: Angela Arlene-Myrick - Scope of Services: - Preventative maintenance for a wide range of HVAC equipment, including: - Rooftop units (RTUs), split systems, heat pumps, air handling units (AHUs), variable air volume (VAV) boxes, fan coils, VRF/mini-split systems, boilers, chillers, and controls - Services performed after school hours (evenings, weekends, holidays) - Quarterly maintenance visits per unit, with contractors assigned to specific geographic areas - Tasks include inspections, cleaning, lubrication, refrigerant checks, coil maintenance, documentation, deficiency reporting, and minor corrective actions - Routine PM consumables (excluding filters) are contractor-provided; filters are covered under a separate contract - Repairs beyond minor adjustments are handled under separate repair contracts - Notable Requirements: - Contractors must be licensed Georgia mechanical contractors with EPA 608-certified technicians - 95% on-time completion required; detailed documentation in Incident IQ system - Coordination with DCSD staff for scheduling and access; standardized maintenance checklists provided - Multiple vendors may be awarded, each assigned to specific areas or schools - Submission of compliance documents (business license, insurance, Georgia mechanical contractor license, Secretary of State certificate, etc.) - Electronic proposal submission via IonWave platform - OEMs and Vendors: - No specific OEMs or product part numbers are mentioned; solicitation is service-focused - Period of Performance: - Initial contract term is one year with up to four one-year extension options - Quarterly maintenance required per unit - Locations: - Services performed across all DCSD facilities, with contracting office at 1701 Mountain Industrial Boulevard, Stone Mountain, GA 30083

Description

The DeKalb County School District is soliciting proposals for district-wide evening preventative HVAC maintenance services. The scope includes routine maintenance tasks for various HVAC equipment types during evening hours across district facilities. The solicitation involves multiple activities including a virtual pre-proposal conference, a virtual demo session on electronic bid submission, and a virtual public acknowledgement. Proposals must be submitted electronically by April 14, 2026. The contract will be awarded to multiple vendors with assigned geographic areas, and the service provider will be responsible for professional quality and coordination of services as detailed in the RFP and associated documents.

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