Westmoreland County Civicplus #26-18

Newsletter Printing and Mailing Services for Westmoreland County Area Agency on Aging

Westmoreland County Department of Human Services - Area Agency on Aging is seeking bids for comprehensive newsletter printing and mailing services. - Government Buyer: - Westmoreland County Department of Human Services - Area Agency on Aging - Managed through the Office of the County Controller, Greensburg, PA - Products/Services Requested: - Printing and mailing of 7,500 to 15,000 full-color newsletters, bimonthly (6 times per year) - Newsletters printed on 11" x 17" 100 lb. gloss Blazer text paper, folded to 5" x 8 1/2" for mailing - Services include layout, proofreading, addressing, database formatting, CASS and NCOA certification, sealing, sorting, tray preparation, postage statement, and delivery to the post office - Compliance with USPS mailing standards and deadlines - Quantities: - Approximately 7,500 to 15,000 newsletters per issue, 6 issues per year - Unique/Notable Requirements: - Penalties for late delivery and mailing - Insurance and compliance with federal and state laws - Confidentiality of consumer information - Contract term is three years with two optional annual renewals - No specific OEMs or named vendors; solicitation allows for 'approved equal' products where applicable

Description

Westmoreland County is soliciting sealed bids for newsletter printing and mailing services for the Department of Human Services - Area Agency on Aging. Bids must be submitted by April 28, 2026, and will be publicly opened and read aloud shortly after. A pre-bid virtual meeting will be held on April 14, 2026, requiring a virtual invitation for attendance. The County reserves the right to reject any or all bids and requires strict adherence to bid submission instructions to avoid disqualification.

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