Grand Prairie Planet bids #RFP # 26044

Turnkey Photography Services for 'Photos with Santa' at Prairie Lights Event, Grand Prairie, TX

This opportunity involves providing turnkey photography services for the 'Photos with Santa' feature at the annual Prairie Lights event in Grand Prairie, Texas. - Government Buyer: - City of Grand Prairie, Parks, Arts & Recreation Department, Purchasing Division - Products/Services Requested: - Turnkey on-site photography operation for 'Photos with Santa' at Prairie Lights, including: - All equipment (cameras, printers, POS system, lighting) - Personnel (Santa Claus, photographer, cashier) - Costumes, props, and setup/teardown - Operation nightly from Thanksgiving through December 23, with alternate photo options December 24-31 - Setup required by early November - Unique/Notable Requirements: - Vendor must have at least three years of on-site photography experience and provide references - Must maintain high quality, creativity, and ethical standards - All employees must pass background checks - Service hours: 6:00 p.m. to 10:00 p.m. (later on peak nights) - Vendor responsible for all aspects of operation, including maintenance and coordination with City events - No specific OEMs or part numbers are identified, as this is a service-based solicitation - Place of Performance: - Lynn Creek Park, Grand Prairie, TX (event location) - City of Grand Prairie Purchasing Division (contracting office)

Description

The City of Grand Prairie is soliciting proposals for photography services for their annual Prairie Lights event, specifically for Photos with Santa. The contract is intended to start on or after July 1, 2026. Proposals must be submitted electronically or on paper by April 14, 2026, and a Zoom meeting is scheduled for interested parties. The solicitation includes detailed requirements and evaluation criteria for vendors providing photography services.

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