New York State Contract Reporter #C202949

Preventive Maintenance and Repair Services for Chiller Systems at Hutchings Psychiatric Center

This opportunity involves a five-year contract for preventive maintenance and repair services of chiller systems and ancillary equipment at the Hutchings Psychiatric Center in Syracuse, NY, managed by the New York State Office of Mental Health (OMH). - Government Buyer: - New York State Office of Mental Health (OMH), including the Bureau of Procurement Enterprise Services and Hutchings Psychiatric Center - Scope of Work: - Preventive maintenance for chillers, air-cooled condensers, system controls, expansion tanks, chilled water pumps, variable frequency drives, and refrigerant monitoring systems - Scheduled tasks include seasonal startups, monthly and bi-monthly maintenance, and seasonal shutdowns across multiple buildings - Time and material repair services for emergency and non-routine repairs, with a $125,000 material allowance and fixed labor rates for straight time, overtime, and training - Product/Service Line Items: - Detailed maintenance tasks for specific chiller components (e.g., rotary and scroll chillers, controls, pumps, drives, refrigerant monitors) - Material allowance for repairs (10% markup, shipping excluded) - Labor rates for technician time (straight, overtime, training) - Unique/Notable Requirements: - Mandatory site visit prior to bid submission - Compliance with New York State Department of Labor prevailing wage rates - MWBE participation goals: 16% MBE, 14% WBE (30% total) - Service Disabled Veteran Owned Business (SDVOB) goal: 6% - No travel reimbursement; all subcontractor costs must be inclusive - Bidders must use the provided Bid Quote Sheet and submit all required documentation - OEMs/Vendors: - No specific OEMs or manufacturers are named; solicitation is open to qualified service providers - Place of Performance: - Hutchings Psychiatric Center, 620 Madison Street, Syracuse, NY, with additional work at 500 Cedar Street, Syracuse, NY - Contracting and administrative offices in Albany, NY

Description

The New York State Office of Mental Health and Hutchings Psychiatric Center are soliciting bids through an Invitation for Bid (IFB) for preventive maintenance services on chiller systems and ancillary equipment at their facility located at 620 Madison Street, Syracuse, NY. The contract term is from January 1, 2027, to December 31, 2031. A mandatory site visit is scheduled for April 15, 2026, and bids are due by May 14, 2026. The solicitation includes specific Minority and Women Business Enterprises (MWBE) and Service Disabled Veteran Owned Businesses (SDVOB) participation goals, and prevailing wage rates apply.

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