SAM #RFQ19R01026Q0008

Turnkey Illumination Program for U.S. Embassy Bucharest 250th Anniversary

This opportunity seeks a contractor to deliver a turnkey illumination program for the U.S. Embassy Bucharest's 250th anniversary celebration. - Government Buyer: - U.S. Department of State, U.S. Embassy Bucharest, Public Diplomacy Section - OEMs and Vendors: - No specific OEMs or vendors are named; open to qualified contractors with relevant experience - Products/Services Requested: - Design and implementation of an illumination program projecting American colors and symbolic imagery onto the Embassy building - Two package options: - Low Complexity: Basic projection of colors and symbols - High Complexity: Advanced projection with complex images and video - End-to-end event services including: - Site assessment and permitting - Design approval - Equipment supply and installation - Event operations (including technical rehearsals) - De-installation and site restoration - Media documentation and deliverables - Quantities: - One low complexity package and/or one high complexity package (contractor may propose either or both) - Unique/Notable Requirements: - Firm fixed-price contract, capped at $60,000 - Contractor responsible for all technical and operational aspects - Performance expected for key embassy events in June-July - Proposals must be submitted electronically in English and comply with SAM registration - Place of Performance: - U.S. Embassy Bucharest, Romania

Description

Enclosed is a Request for Quotations (RFQ) -250th Anniversary Illumination Program -American Embassy Bucharest. If you would like to submit a quotation, follow the instructions in Section 3, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Questions regarding this solicitation may be submitted no later than 17:00 PM (Bucharest time) on April 09, 2026 to e-mail: bucharestgsoprocurement@state.gov

Quotations are due by April 17th, 2026 on or before 5 PM (Bucharest time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to e-mail: bucharestgsoprocurement@state.gov  with the subject: "Quotation Enclosed for RFQ 19R01026Q0008-Illumination of US Embassy Bucharest, Romania. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior submitting their offer/proposal as prescribed under FAR 4.1102.  Offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.  

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