SAM #375739

Bulk Diesel Fuel Delivery and Equipment Rental for Sanford Underground Research Facility (SURF), Lead, SD

This opportunity seeks bulk diesel fuel delivery and related services for the Sanford Underground Research Facility (SURF) in Lead, South Dakota, managed by Fermi National Accelerator Laboratory under the Department of Energy. - Government Buyer: - Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Research Alliance, LLC, under the U.S. Department of Energy Office of Science - Fermi Forward Discovery Group (FFDG) and LBNF/DUNE-US Project also referenced as managing entities at SURF - Products and Equipment Requested: - #2 Ultra-low Diesel Fuel (Summer and Winter blends) - Diesel Exhaust Fluid (DEF), typically in 2.5-gallon containers - NLGI #2 Lithium Grease Tubes (cases of 10 tubes) - Two 1,500-gallon double-walled aboveground diesel fuel tanks (with built-in secondary containment, fire-tested, interstitial monitoring) - Two 12V battery-powered pumps (with option for solar pumps) - Services Requested: - Bulk delivery of diesel fuel, DEF, and grease tubes to SURF - Installation, setup, and monthly rental of tanks and pumps - Regularly scheduled and emergency deliveries (emergency deliveries within 12 hours) - Compliance with extensive Environment, Safety & Health (ES&H) requirements, including PPE, training, and adherence to DOE/OSHA regulations - Unique or Notable Requirements: - All deliveries must comply with strict safety, environmental, and quality assurance protocols - Subcontractors must submit ES&H programs, provide PPE, and complete required training - Emergency delivery capability and weather-related work stoppage allowances - No specific OEMs or part numbers required; brand name or equivalent items are acceptable - Delivery and Place of Performance: - Primary delivery to Sanford Underground Research Facility (SURF), Lead, SD (including Ross Yard, 100 Ross Rd, Lead, SD 57754) - Some references to Fermi National Accelerator Laboratory, Batavia, IL for administrative or delivery purposes

Description

Request for Quote Solicitation for brand name or items equal to

Fermi Forward Discovery Group (FFDG) has a requirement for FDC BULK DIESEL FUEL DELIVERY SERVICES AT THE SURF SITE IN LEAD, SOUTH DAKOTA.

NAICS Code for this procurement is 424710.

Fermi Research Alliance, LLC Strategic Commercial Purchasing located in Batavia, Illinois is issuing a Request for Quote (RFQ) for a commercial, single award contract with 3 Option Years. This is a  combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Fermi Research Alliance, LLC intends to award Firm Fixed Price (FFP) contract to responsible offeror(s) whose offer conforms to the requirements stated in the solicitation and is most advantageous to the Government based on the criteria listed within this combined synopsis/solicitation.

Oral communications are not acceptable in response to this notice.

#2 Ultra-low Diesel Fuel- Summer Blend (see, fill out pricing sheet for est. quantity and units) #2 Ultra-low Diesel Fuel- Winter Blend (see, fill out pricing sheet for est. quantity and units) Diesel Exhause Fluid (DEF) & Grease Tubes (see, fill out pricing sheet for est. quantity and units) Delivery Charges (see, fill out pricing sheet for est. quantity and units) Installation and monthly Rental of two 1500 gal. Tanks Two 12v Pumps Option 2 Solar Pumps

Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 16 APR 2026. Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.

FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)

The above referenced terms and conditions are available on the Fermilab Business Services Web Site.  They are PDF Format and can be accessed at the following URL: 

https://procurement.fnal.gov/terms-conditions/

FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).

The following Representations must be completed and returned with your proposal.

SARC – Subcontractor Annual Reps & Certs PUR-466 – Proposal Certifications PRICING SHEET

The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.

 All contractual questions shall be directed to:

Cathleen E. Stadler

Procurement Specialist

630-840-2763

   cstadler@fnal.gov

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