SAM #PANMCC26P0000041474

Lease and Maintenance of Xerox Multifunctional Devices for Fort Bliss, Texas

The U.S. Army at Fort Bliss, Texas, is seeking to lease a new fleet of multifunctional devices (MFDs) with comprehensive support and supply services: - Government Buyer: - Department of the Army, Mission and Installation Contracting Command (MICC), AFSBn-Bliss HQ, Fort Bliss, Texas - OEMs and Vendors: - Xerox is the only OEM explicitly referenced (e.g., VersaLink and C-series models) - Products/Services Requested: - 36 leased multifunctional devices (MFDs) across six models, including: - Xerox VersaLink B415/YDN (20 units total) - Xerox VersaLink C415/YDN (9 units) - Xerox VersaLink C625/YDN (3 units) - Xerox VersaLink B625/YDN (2 units) - Xerox C7125/YS (1 unit) - Xerox VersaLink B7125 MFP (1 unit) - Accessories: Xerox 550-Sheet Paper Trays (23 units), Xerox Media Trays (9 units), USB Smart Card Readers (36 units) - Full-service maintenance agreement for all devices, including: - All print consumables (toner, developer, dry ink, cleaning rollers, filters, staples) - Hard drive removal at end of lease - Software/firmware upgrades - Rapid on-site technical support (within 8 working hours if remote resolution fails) - Toll-free help desk with strict response times - Unique/Notable Requirements: - All devices must support color printing, copy/scan, CAC Smartcard enablement, and standard finishing - Devices must be network-ready and meet Army security standards - Army retains ownership of hard drives at lease end or device replacement - Delivery, installation, and post-delivery inspection required at Fort Bliss - Contract includes a 30-day phase-in, 12-month base, and 12-month option period

Description

The Mission and Installation Contracting Command – Fort Bliss, Texas is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Leased Printer Supply/Services. The intention is to procure these services on a competitive basis.

AFSBn-Bliss is requesting a leased copier agreement which will provide 36 new multifunctional devices to replace the current fleet of ageing and disparate devices.

This contract is for Multifunctional Devices (MFDs) that meet the minimum salient characteristics listed in the attached document to include color printing, copy/scan functionality, CAC Smartcard enabled, and standard finishing capability. Each MFD will include a Full-Service Maintenance Agreement for service and supplies to include print, toner, developer, dry ink, cleaning rollers, fillers, staples, and HD removal. The Army (Receiving Unit) will maintain ownership of the hard drive(s) at the end of the final POP and/or when the device is replaced. The Contractor must provide non-personal services to furnish all labor, tools, equipment, transportation, materials, testing and supervision in order to provide an operating lease to the AFSBn-Bliss HQ, of Fort Bliss, Texas. The MFDs must remain in inventory for the duration of the awarded delivery orders unless otherwise replaced by a new device of equal or better capabilities at no additional cost to the Government.

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