New York State Contract Reporter #IFB 25-120

Five-Year Reagent Rental for Fully Automated Urinalysis Analyzer and Testing Supplies – Nathan S. Kline Institute

This opportunity involves a five-year contract for the Nathan S. Kline Institute (NKI), part of the New York State Office of Mental Health, to acquire a fully automated urinalysis analyzer and all associated testing supplies and services. - Government Buyer: - New York State Office of Mental Health (OMH), Nathan S. Kline Institute (NKI) - Contracting managed by OMH Bureau of Procurement Enterprise Services - OEMs and Vendors: - No specific OEM mandated, but the AUTION MAX AX-4060 and AUTION EYE AI-4510 (manufactured by ARKRAY, Inc.) are referenced as examples of required technology - Products and Services Requested: - One fully automated urinalysis analyzer with imaging capability (chemistry testing automation, not including microscopic automation) - Must operate one shift per day, six days per week, handling ~15,000 tests annually - Instrument rental (reagent rental model), not purchase - Includes peripheral PCs, printers, and interfacing with Cerner Millennium LIS - All urinalysis test kits, reagents, consumables, disposables, calibrators, quality control materials, and instrument parts required for operation - Provided on a cost-per-kit basis, sufficient for estimated annual test volume - Installation, validation, and training of technical personnel - Preventive maintenance, emergency repairs, and all on-site service (including labor, travel, and parts) - 24-hour telephone technical support during business hours - Unique or Notable Requirements: - Analyzer must be fully automated with imaging; chemistry-based (not microscopic) - Instrument must interface with Cerner Millennium LIS - All maintenance, service, and consumables included in the contract - Fixed-price contract for five years; no price escalation allowed - No MWBE, SDVOB, or DBE participation goals - All bids must be submitted electronically - Place of Performance and Delivery: - Nathan S. Kline Institute, 140 Old Orangeburg Rd, Orangeburg, NY - Contracting office: 75 New Scotland Ave., Albany, NY

Description

The Nathan S. Kline Institute (NKI), part of the NYS Office of Mental Health, is seeking proposals for a five-year contract to provide an all-inclusive Urinalysis Analyzer. The analyzer must be fully automated and capable of running one single shift six days per week. The contract term is from July 1, 2026, to June 30, 2031, and bids are due by April 9, 2026. The procurement includes providing and maintaining the analyzer, consumables, disposables, instrument parts, and any other items required for testing.

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