SAM #36C24526Q0426

Annual Fire Door Inspection and Minor Repair Services for Baltimore and Loch Raven VA Medical Centers

This opportunity from the Department of Veterans Affairs seeks a contractor to provide annual fire and smoke barrier door inspection and minor repair services at two VA Medical Centers in Baltimore, Maryland. - Government Buyer: - Department of Veterans Affairs, VA Maryland Health Care System, Network Contract Office 5 (NCO 5), Perry Point VAMC - Scope of Work: - Inspect approximately 375 fire and smoke barrier doors annually at Baltimore VA Medical Center (10 N. Greene St) and Loch Raven VA Medical Center (3900 Loch Raven Blvd) - Perform minor repairs as needed during each inspection cycle - Deliver comprehensive reports for each door, including: - Door ID, location, condition, maintenance performed - Inspector details - Itemized breakdown of labor, parts, and warranty information - Comply with: - National Fire Protection Association (NFPA) 2010 NFPA 80 standards - Infection Control Risk Assessment (ICRA) guidelines - VA construction safety standards - All replacement parts must be new and meet OEM specifications (no used or rebuilt parts without prior approval) - Period of Performance: - One-year base period with four option years (annual inspections and repairs) - Unique Requirements: - Strict adherence to safety, infection control, and security protocols - Detailed documentation and reporting for compliance and audit purposes - OEMs and Vendors: - No specific OEMs or vendors are named; all replacement parts must meet OEM specifications - Locations: - Baltimore VA Medical Center, 10 N Greene St, Baltimore, MD 21201 - Loch Raven VA Medical Center, 3900 Loch Raven Blvd, Baltimore, MD - Contracting offices at Perry Point VAMC and Linthicum, MD

Description

Department of Veterans Affairs NCO 5 The Department of Veterans Affairs NCO 5 is seeking responses from entities interested in this procurement and who consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for Loch Raven and Baltimore VA Medical Centers.

Request for Information (RFI) / Sources Sought: 36C24526Q0426 Please respond with the following information: Business name (including Unique Entity ID from SAM.gov) Business type and socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.) Point of contact (including telephone number and email address) Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities Available contract vehicles (e.g., GSA FSS) for use by Department of VA (include applicable NAICS codes) Brief summary of categories of services that your company can and cannot provide Certification(s) / Licenses for meeting local requirements to provide these services at the Huntington VAMC (if applicable) Confirmation that your organization has the capability and expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the following questions: Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Do you intend to subcontract work under this contract? If subcontracting, how will you ensure compliance with the limitations on subcontracting?

Response Instructions Responses must be received by Friday, 10/09/2026 @ 11:00 AM EST. Submit responses via email to William.Galletta@va.gov.

Reference VA Maryland Health Care System VA2237 #. 512-26-3-641-0148

Purpose The contractor shall provide all labor, materials, equipment, and transportation to inspect approximately 375 Fire and Smoke Barrier Doors at the Baltimore VA Medical Center (10 N. Greene St) and Loch Raven (3900 Loch Raven Blvd) facilities. The contractor must deliver a comprehensive report detailing each door's ID, location, condition, maintenance performed, inspector details, and an itemized breakdown of labor, parts, and warranty information. Upon completion of inspections and minor repairs, the contractor shall test all functions in the presence of VA staff to assure proper safety operations of all fire doors. This includes a detailed description of work performed, any deficiencies the contractor is unable to repair on site, and an itemized breakdown for parts, materials, and warranty information.

Government Requirements No open holes or breaks exist in surfaces of either the door or framing. Examine doors, hinges, hardware, frame, and noncombustible thresholds to ensure they are secured, aligned, and in proper working condition with no visible signs of damage. Inspect gasket and edge seals, where required, to verify their presence and integrity. Ensure the active door completely closes when operated from the fully open position. Check door clearances at the door edge to the frame on the pull side, which shall not exceed clearances listed in sections 4.8.4 and 6.3.1. The latching hardware will operate and secure the door when it is in the closed position. Any auxiliary hardware items that prohibit or interfere with operation are not installed on the door or frame, and no parts are missing or broken. Glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped. The clearances between the door and the frame will be 1/8" ± 1/16" and the meeting edges of pairs of doors shall be 1/8" ± for steel doors. The clearances between the door and the frame shall not exceed 1/8" and the clearances at the meeting door edges of pairs of doors shall not exceed 1/8" for wood doors. If a coordinator is installed, the inactive leaf closes before the active leaf. No field modifications to the door assembly have been performed that void the label. Provide a Life Safety drawing identifying the location and placement of identification stickers on each door. Inspect all doors in the customer’s facility or otherwise identify "Compliant" and "Non-Compliant" doors, as determined by the LSS Inspector(s). Guidelines for door compliance will be based on the National Fire Protection Association’s (NFPA) Code 2010 NFPA 80, Standard for Fire Doors and Other Opening Protectives. Ensure that doors have an average closing speed of not less than 6 in./sec (152 mm/sec) or more than 24 in./sec (610 mm/sec).

Standards Any work required due to unsatisfactory performance or nonperformance must be reworked at no additional cost to the Government. Contract is base plus 4 option years. Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during construction work. Temporary dust barriers may be installed based on assessment. Bi-weekly inspections of barriers and work areas will be conducted by Infection Control Nurse, Safety Manager, and COR. Follow Interim Life Safety Measures (ILSM) to temporarily reduce hazards posed by life safety deficiencies during construction. Coordinate with VA safety office through VA COR. ILSM must always be posted outside the work area. All equipment and materials must be approved prior to being brought on site. Normal work hours: Monday through Friday, 8:00 a.m. to 4:30 p.m. For critical areas requiring shutdowns, work shall be completed after hours with prior arrangements. Contractor responsible for sub-contractor access; VA will not grant access to sub-contractors. Contractor must obtain a burn permit from VA Safety Office prior to welding, soldering, or burning. All employees must comply with VA security management program and obtain permission from VA police. Employees must conduct themselves professionally; no abusive language, firearms, or alcohol on site. Dress code requires shirts to be worn at all times. Contractor shall provide daily general cleaning of construction area to VA Project Manager’s satisfaction. Hospital smoking policy: No smoking inside buildings; smoking only in approved shelters or at least 35 feet from any building. OSHA and VA Construction Safety Standards enforced; contractor must have 30-hour OSHA Construction Safety course. Start up, test, check, and adjust all new replacements in presence of VA COR. Rolling steel fire doors: slats, end-locks, bottom bar, guide assembly, curtain entry, hood, and flame baffle must be correctly installed and intact. Mounting and assembly bolts must be intact and secure.

Period of Performance The contract period is twelve months starting from the award month, with one inspection per year and minor repairs within that year. The contract includes one base year plus four option years and may cross fiscal years.

VA Point of Contact Dudley Brown Maintenance Operation Supervisor Phone: 410-605-7000 Ext. 56040

Competency of Personnel Servicing Equipment The Field Service Engineer (FSE) must be authorized by the contractor to perform maintenance services. The contractor shall provide written assurance of personnel competency and credentials for each model of equipment serviced at VAMHCS Baltimore and Washington, DC Medical Center for Contracting Officer Representative (COR) review and approval. Factory training certificates or acceptable substitutes must be provided. VAMHCS reserves the right to reject personnel and refuse permission to work on VA equipment. The contractor shall furnish and replace all equipment replacement parts, including unique and hard-to-find parts, to minimize downtime. Only new standard parts manufactured by the original equipment maker or equivalent shall be furnished. Rebuilt or used parts are not allowed without prior COR approval. All parts must meet original equipment manufacturer specifications.

Additional Links VA Maryland Health Care - Baltimore Location

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