White Settlement Independent School District Ionwave #2526-05

WSISD Districtwide Copier Lease – 36-Month Term, All-Inclusive Service

White Settlement Independent School District (WSISD) is seeking proposals for a districtwide copier lease to modernize and right-size its copier fleet across all district facilities. - Government Buyer: - White Settlement Independent School District (WSISD) - OEMs and Vendors: - Current fleet is predominantly Toshiba (models: 3015AC, 5518A, 7516AC, 8518A) - No specific OEM is mandated; alternative OEMs and solutions are encouraged and must be clearly identified - Products/Services Requested: - Lease of multifunction copiers for all district buildings - Example models: Toshiba 3015AC, 5518A, 7516AC, 8518A - Features: color/B&W, various print speeds (PPM), paper capacity, scanner, staple - Maintenance, repair, and supply services (excluding paper) - Delivery, setup, and all associated costs - Print management features (user tracking, print release, multi-location access) are encouraged - Unique or Notable Requirements: - Proposals must include all costs (delivery, setup, fees) - Pricing must be provided for both current and alternative fleet configurations - Preferred pricing model is per-copy cost (not pooled allowance) - Service response times, repair expectations, and loaner equipment policies must be addressed - All equipment must include standard manufacturer warranties - Compliance with insurance, criminal background checks, and certifications is required - Place of Performance: - All WSISD facilities, including Administration Building, multiple elementary schools, middle and high schools, and support centers - Lease Term: - 36 months with options for longer terms; anticipated delivery in summer; annual renewal options may be included

Description

White Settlement Independent School District (WSISD) is soliciting proposals for a districtwide copier lease to right-size their current copier fleet. The scope includes delivery, setup, maintenance, repair, and supplies (excluding paper) for a 36-month lease term, with options for longer terms. Proposals should include pricing for both the current fleet and any proposed alternative configurations, and must address service response times and loaner equipment policies. The district prefers proposals submitted online and requires responses to be signed by an authorized individual.

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