SAM #PR15890635

Custom Electric Pallet Stacker Solicitation for U.S. Embassy Pretoria

The U.S. Department of State, through the U.S. Embassy Pretoria, is soliciting quotations for a custom electric pallet stacker to support embassy operations in South Africa. - Government Buyer: - U.S. Department of State - U.S. Embassy Pretoria (South Africa) - OEMs and Vendors: - No specific OEMs or vendors are named; open to all qualified suppliers - Products/Services Requested: - Custom electric pallet stacker - Maximum overall height (retracted mast): 1880mm - Maximum overall width: 850mm - Minimum load capacity: 1000 kilos - Minimum lift height: 3000mm - Preferred adjustable forks - Electric power, pedestrian operation - Lithium ion battery with 220v charger - Vendors must provide detailed specifications in their quotations - Unique or Notable Requirements: - Delivery to U.S. Embassy warehouse in Pretoria, South Africa - Fixed pricing required - Compliance with U.S. Government payment terms - Registration in System for Award Management (SAM) - Completion of NDAA Section 889 forms - Compliance with FAR clauses regarding telecommunications and video surveillance equipment - Shipping instructions provided for vendors inside and outside South Africa and the United States

Description

RFQ – Custom Pallet stacker

The U.S. Government requests companies with the proficiency and financial means to bid on the supply of a Pallett stacker to the Embassy Pretoria in South Africa

Requirements:

Pallet stacker with the following specifications:

-- Overall height (or Retracted Mast Height) must not exceed 1880mm.

-- Overall width must not exceed 850mm.

-- Load capacity must be at least 1000 kilos.

-- 3000mm minimum lift height.

-- Adjustable Forks preferred (but may not be available in a stacker this size)

-- Power:  Electric

-- Operation mode must be Pedestrian

-- Lithium Ion Battery (with 220v charger)

-- Detailed specifications of the item must be included in the quotation

A site visit can be arranged for inspection of the facility, in order to refine the requirement.

All interested parties must sent their request for the site visit to:

pretoria_quotations@state.gov  &  kriekjx@state.gov with reference PR15890635.

Please indicate the expected delivery date/lead time on your quote.

If shipping from a location outside the United States and outside of South Africa, door-to-door delivery charges, directly to our warehouse at 30 Gemsbok Street, Koedoespoort, Pretoria, South Africa 0186 must be included. (You will be provided with a Certificate A for exemption of local customs duties and taxes if shipping from outside the borders of South Africa)

If shipping from within the US, please include shipping charges to our freight forwarders in North Brunswick, New Jersey.

If shipping within South Africa please include your delivery charge, if applicable.

Closing date and time for receiving your quote is by C.O.B. 20 April 2026 (kindly be advised that NO late quotes will be accepted).  Please indicate when sending your quote if you have stock.  If not please provide the estimated lead time to receive stock. 

U.S Government Payment terms:

Note that NO DEPOSIT payments will be authorized.

The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed.  The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed.  If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price. 

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s.  By submitting a quote, you waiver any such requirement.

The attached FAR and DOSAR clauses attached form part of this contract.

All parties must be registered in System for award management. www.sam.gov. Instructions are attached. Please provide your Unique ID once you are registered in SAM. Please complete the attached NDAA form and return with the tender.

U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)

The US Government’s Federal Acquisition Regulation (FAR) has been updated with new clauses and provisions, per the National Defense Authorization Act (NDAA) Section 889(a)(1)(B), that impact the U.S. Government entering new or extending current contracts, purchase orders, task/delivery orders, purchase card orders, petty cash purchases, Blanket Purchase Agreement or any other acquisition method. These newly introduced FAR clauses will have impact on any acquisition made by the U.S. Government no matter the acquisition value.

We kindly request you to read FAR clause 52.204-25 (PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) carefully and complete the following FAR Provision 52.204-24 (REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) and 52.204-26 (COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019)) on the enclosed form.

Additional information about covered telecommunication equipment or services you may find in FAR subpart 4.21 on the following internet site: https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id19899A00RSK

There are several terms and phrases in Section 889 with which you must be familiar.  These are described in 52.204.25(a).

Exclusions are described in clause 52.204.25(c). Complete page 1 and tick the applicable boxes on pages 2 and 4.

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