SAM #19EN1026Q0136

U.S. Embassy Tallinn Solicits 4-Star Hotel Lodging Services for Training Event

The U.S. Embassy Tallinn, under the Department of State, is seeking quotations for lodging services to support a training event in Tallinn, Estonia. - Government Buyer: - U.S. Department of State, U.S. Embassy Tallinn, GSO/Procurement - Products/Services Requested: - Lodging services for up to 29 personnel - Minimum of 2, maximum of 29 hotel rooms (superior or higher category, single occupancy) - Stay duration: five to eight consecutive nights - Amenities required: - Complimentary breakfast - Free wireless internet - Access to gym facilities - Rooms at least 20 m² with King or Queen beds and overcoat closets - Late check-in/check-out - Hotel must be 4-star or higher, centrally located within 7 km of Tallinn Airport, and accessible by 40-passenger bus - No cancellation fee for cancellations up to 24 hours before booking - Direct billing to U.S. Embassy Tallinn - Local contact person with guaranteed three-hour response time for reservation changes/inquiries - VAT to be priced separately - Unique/Notable Requirements: - Hotel must be an established business with a permanent address and telephone listing in Estonia - Local contact available during workdays 9:00-17:00 - Award based on lowest price and compliance with requirements - No specific OEMs or hotel brands are named in the solicitation.

Description

The U.S. Embassy in Tallinn requires lodging services in Tallinn, Estonia, for the purposes of accommodating attendees for a training program.  Room requirement is expected to be between June 5-13, 2026, for 29 rooms total.

Contractor shall provide a minimum of 2 and a maximum of 29 hotel rooms in Tallinn, Estonia.  Rooms shall be standard or superior rooms with single occupancy for up to thirty-one (29) personnel for five (5) to eight (8) consecutive nights for the above-mentioned dates.

Hotel and Lodging Requirements:

Accommodation in a 4-star or higher category hotel. No cancellation fee for cancellations made up to 24 hours before booking. Late check in/check out times to accommodate international travelers from the U.S. and other countries. Complimentary breakfast included in the room rates. All hotel facilities must be clean and in excellent working order. Free wireless internet access must be provided. The size of the hotel room must be at least 20 m². The room type must be Superior or higher The room must include a King or Queen size bed Complimentary access to well-equipped gym facilities must be provided An overcoat closet must be available in the hotel room. The hotel must be accessible by bus (40 passengers). The hotel should be centrally located and easily accessible to business areas and places to eat. The hotel should be located within 7 kilometers of the Tallinn Airport. Hotel/Offeror operates an established business with a permanent address and telephone listing in Estonia[HT1] [KL2]  Three hours’ response time shall be guaranteed in communication with the Embassy point of contact for any reservation changes and other inquiries Local contact person from the hotel shall be available to Embassy point of contact either on call or via email during workdays 9.00 – 17.00 within 3-hour response time.

The hotel will be required to directly bill the U.S. Embassy Tallinn.

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