SAM #IFB-CO-424332-DCEP-UAM

NATO IFB: DCIS Equipment Pool WP3 User Access Modules and Hardware (5-Year IDIQ, EUR 12M Ceiling)

This opportunity is a NATO Communications and Information Agency (NCIA) Invitation for Bid (IFB) for the refresh and sustainment of the Deployable Communications and Information Systems (DCIS) Equipment Pool Work Package 3 (WP3), focusing on the provision of User Access Modules and related hardware. - Contract Structure and Value: - IDIQ Framework Contract for up to 5 years or EUR 12 million ceiling - Initial Task Order placed at contract award - Products and Quantities: - User Access Modules and related equipment, including: - 143 SKB RR Series Shock Rack transport cases (3RR-3U20-22B) - 286 Blackbox patchcords (EFE080-001M-R) - 143 fibre optic cable reels (5770) - 1026 HMA-S bulkheads (186783) - 143 Uninterrupted Power Supplies (186793) - Large quantities of cables, connectors, hardware, and installation materials from RS PRO, Eaton, Klauke, and others - Services: - Warranty services and installation materials included - Eligibility and Requirements: - Participation limited to NATO BOA holders and vendors nominated by NATO nations - U.S. bidders must have a U.S. facility, be pre-approved for NATO Competitive Procurement, obtain a Declaration of Eligibility from the Department of Commerce, and register with NCIA's eProcurement tool - Place of Performance: - Belgium - No specific OEMs are mandated, but several manufacturers are referenced for hardware components - All technical details, part numbers, and quantities are specified in the attached requirements document

Description

The NATO Communications and Information Agency (NCIA) intends to issue an Invitation for Bid (IFB) to refresh and sustain DCIS Equipment Pool WP3 - Provision of User Access Modules

To bid on this project, potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) be pre-approved for participation in NATO Competitive Procurement (NCP), 3) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 4) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement 

The reference for the IFB is IFB-CO-424332-DCEP-UAM and all correspondence concerning the IFB should include this reference.

SUMMARY OF REQUIREMENT

Please see attached.

BECOMING ELIGIBLE TO BID

NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP.  U.S. firms are approved for NCP on a facility-by-facility basis. 

The U.S. NCP application is a one-time application.  The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

The U.S. Government continues to accept the legacy NATO International Competitive Bidding (ICB) application for participation in NCP. U.S. firms can download a copy of the legacy ICB application from the following website:

https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato 

DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the project - the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project.  DOC will transmit the DOE to the NATO contracting agency.  

IMPORTANT DATES:

Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 09 April 2026

NCIA distributes the IFB (planned): 13 April 2026

Bid closing (anticipated): 28 April 2026

Contract Award (estimated): 30 June 2026

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