SAM #36C25226Q0364

Sole Source Interface Development for Orpheus EHRM at Milwaukee VA Medical Center

This opportunity involves a sole source contract for specialized interface development at a VA medical center: - The Department of Veterans Affairs (VA) Great Lakes Acquisition Center (GLAC) is procuring services for the Milwaukee VA Medical Center in Milwaukee, WI - The contract is for development and testing of an interface between Oracle Health Electronic Medical Record (EHRM) and the Intuitive Orpheus Surgical Video Integration platform - Skytron, LLC is the Original Equipment Manufacturer (OEM) for the Orpheus platform and is the only authorized source for this work - Only new OEM items are permitted; no used, refurbished, remanufactured, gray market, or counterfeit supplies/equipment/parts allowed - Vendors must be OEM authorized dealers, distributors, or resellers, and all technical personnel must be OEM certified - Proof of ability to purchase OEM parts and utilize OEM billable services is required - NAICS code is 541519 (Other Computer Related Services) - Place of performance is the Milwaukee VA Medical Center; contracting office is the Great Lakes Acquisition Center in Milwaukee, WI

Description

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Skytron, LLC to develop and test an interface between the Oracle Health Electronic Medical Record and the existing Intuitive Orpheus Surgical Video Integration platform at the Milwaukee VA Medical Center in Milwaukee, WI. This support is only authorized by the Original Equipment Manufacturer (OEM), Skytron, LLC.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures as implemented in FAR 13.106-1(b)(1), only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS Code is 541519.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 04/06/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:

1.) A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c). 2.) Proof vendor can purchase OEM parts, if required. 3.) Proof all technical personnel are OEM certified. 4.) Proof the firm can utilize OEM s billable service, if using.

Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Skytron, LLC.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause)

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