University Of Maine Maineuniversity #2026-091

University of Maine at Machias Solicits Propane Fuel Supply and Delivery

The University of Maine at Machias is seeking bids for the supply and delivery of propane fuel to multiple campus locations for the upcoming academic year. - Government Buyer: - University of Maine System, University of Maine at Machias - Products/Services Requested: - Propane fuel supply and delivery - Estimated total quantity: 50,000 gallons - Delivery to multiple campus buildings (e.g., Athletics-Pool, Child Care Center, Science Building, Powers Hall, O'Brien House, Kilburn Commons, Sennett Hall, and others) - Pedal delivery only (no tanker deliveries permitted) - Pricing required for both firm fixed price and spot-market index contracts - Pricing to be based on the Mt. Belvieu market index or other specified indices - All associated costs (storage, delivery, insurance, environmental fees such as NORA and LUST, and taxes) must be included in the bid price - Unique or Notable Requirements: - Compliance with safety and environmental regulations is mandatory - Bidders must submit workplace safety and environmental safety plans - Fuel analysis information must be provided upon request - Detailed delivery procedures and spill prevention plans are required - The University reserves the right to award based on price, market indices, and other factors - OEMs and Vendors: - No specific OEMs are named; procurement is open to fuel distributors and suppliers - Estimated Contract Value: - Based on market rates for propane and delivery services, estimated value is $100,000 to $200,000 for the base year

Description

The University of Maine at Machias, through Competitive Energy Services, is soliciting bids for the supply of propane fuel. The procurement seeks firm fixed price and spot-market index price contracts for propane deliveries to various campus locations over a 12-month term starting October 1, 2026, with options to renew. Bidders must provide pricing inclusive of all associated costs such as storage, delivery, insurance, and environmental fees. The contract emphasizes compliance with safety, environmental regulations, and includes detailed delivery and performance terms.

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