Columbus City School District Publicpurchase #1101

Columbus City Schools Seeks HVAC Repairs and Preventative Maintenance for Zone 8

Columbus City Schools is seeking qualified vendors to provide general repairs and preventative maintenance for HVAC systems in the West Southeast (Zone 8), covering both administrative buildings and schools. - Scope of Work: - General HVAC repairs on equipment such as Cabinet Unit Heaters, Rooftop Units (RTUs), Exhaust Fans, and Air Handlers - Advanced repairs on Boilers, Chillers, MultiStack Chillers, VRF systems, Variable Frequency Drives, and Mini-Splits - Annual preventative maintenance for all HVAC equipment in Zone 8, as detailed in attached inventories - Vendor Requirements: - At least two technicians with 3+ years of experience for general repairs - At least two technicians with formal training and 3+ years of experience for advanced repairs - Vendors must use district-selected suppliers for filters and belts; labor may include handling these materials - Vendors must confirm crew numbers and designate responsible personnel for work order updates - Performance Standards: - Strict response times for service priorities; liquidated damages apply for delays - Regular performance evaluations; failure to meet standards may result in dismissal - Additional Details: - 20% LEDE (Local Economically Disadvantaged Enterprise) participation goal - No specific OEMs or part numbers are specified; open to qualified HVAC service providers - Contract covers fiscal year 2027, with a possible one-year extension at the same prices

Description

Columbus City Schools is soliciting bids for general repairs and preventative maintenance of HVAC systems in the West Southeast Zone 8. The contract covers mechanical and electrical repairs on various HVAC equipment and requires vendors to provide pricing for general repairs and total preventive maintenance costs per year. The contract term is for fiscal year 2027 with a possible one-year extension, and vendors must meet specific qualification and operational requirements, including technician experience and response times. The solicitation emphasizes performance standards, communication protocols, and support for local economic development goals.

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