New Smyrna Beach Opengov #RFP 13-26-MP

New Smyrna Beach Parking Guidance System (PGS) – Sensors, Digital Signage, and Dashboard

The City of New Smyrna Beach is seeking proposals for a comprehensive Parking Guidance System (PGS) to improve parking management and maximize city-owned parking space usage. - Government Buyer: - City of New Smyrna Beach, Florida - Products and Solutions Requested: - Parking Guidance System (PGS) including: - Flush-mounted parking sensors for streets and paved lots (Phase 1) - Alternative detection technologies for unpaved lots (Phase 2), such as overhead AI-based camera sensors, vehicle counting solutions, and surface-mounted sensors - Digital matrix signs: - At least 2 signs for Canal Street area (minimum 7 data lines) - At least 2 signs for Flagler Avenue area (minimum 5 data lines) - Signs must allow dynamic updates to background images and location names - Web-based dashboard for real-time occupancy data and system management - Services Requested: - Installation of all system components (sensors, digital signage, dashboard) - Hardwiring and/or solar power options for digital signs - Ongoing maintenance and support, with a required system uptime of at least 97% - Unique or Notable Requirements: - Proposals must include separate pricing for hardwired and solar-powered signs, and for each project phase - All required certifications, licenses, and registrations must be provided with the proposal - System must support future integration and expansion - Maintenance response times and service levels are specified - Locations: - Multiple city-owned parking lots and parks, including Esther Street Oceanfront Park, Marianne Clancy Park, Canal Street Parking Lot, Flagler Avenue Oceanfront Park, and others - No specific OEMs or vendors are named; the solicitation is open to all qualified providers of parking guidance systems and related equipment/services.

Description

The City of New Smyrna Beach is soliciting proposals from qualified contractors to furnish and install a Parking Guidance System (PGS) that provides real-time occupancy data to motorists for locating unoccupied city-owned parking spaces. The system includes sensors, digital signage, a web dashboard, and future integration capabilities to enhance parking management and maximize usage and revenue. The project is divided into phases, with Phase 1 focusing on streets and paved parking areas using flush-mounted sensors, and Phase 2 considering additional technologies and parking lots. Proposals are due by April 15, 2026, and must be submitted via the City's eProcurement portal.

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