Opportunity
Grand Prairie Planet bids #26044
Turnkey 'Photos with Santa' Photography Services for Prairie Lights Event
Posted
March 30, 2026
Respond By
April 14, 2026
Identifier
26044
NAICS
541921
The City of Grand Prairie, Texas, is seeking a qualified vendor to provide turnkey 'Photos with Santa' photography services for the annual Prairie Lights event at Lynn Creek Park. - Government Buyer: - City of Grand Prairie, Parks, Arts & Recreation Department, Purchasing Division - Scope of Services: - Turnkey photo operation for 'Photos with Santa' at Prairie Lights event - Vendor must provide all equipment (cameras, printers, POS system, lighting), costumes, props, and personnel (Santa Claus, photographer, cashier) - Operation runs nightly from Thanksgiving through December 23, with alternate photo options December 24-31 - Vendor responsible for installation, teardown, maintenance, and coordination with City events - Vendor Requirements: - Minimum three years of on-site photography experience - Must provide references - Employees must pass background checks - Maintain high standards of quality, creativity, and ethics - Location: - Lynn Creek Park, Grand Prairie, TX - No specific OEMs or brands are required; open to all qualified vendors - Contract Details: - Initial one-year term starting on or after July 1, 2026 - Up to two one-year renewal options (potential total of three years, up to five years if no price increases in first three years) - Notable Requirements: - Vendor must be fully operational by November 9, 2026 - Service hours are 6:00 p.m. to 10:00 p.m. or later on peak nights
Description
The City of Grand Prairie is soliciting proposals for photography services for their annual Prairie Lights event, specifically for Photos with Santa. The contract is intended to start on or after July 1, 2026. The solicitation invites bidders to provide proposals for capturing photos during this city event, with submissions accepted both electronically and on paper. The procurement process includes a scheduled Zoom meeting for interested parties and has a response deadline of April 14, 2026.