New York State Contract Reporter #IFB-C002395

NY State Police Solicitation for Hotel Lodging and Conference Services near Oriskany, NY

The New York State Police is seeking bids for a five-year contract to provide hotel lodging services for police recruits near Oriskany, NY, with a focus on proximity to the New York State Preparedness Training Center. - Government Buyer: - New York State Police (NYS Police), Purchasing Department - Contract managed by Shannon Diederich, Contract Management Specialist 1 - Scope of Services: - Hotel lodging accommodations within 15 miles of the New York State Preparedness Training Center (5900 Airport Road, Oriskany, NY 13424) - Estimated up to 30 double occupancy, non-smoking rooms per two-week session, for 16-20 weeks, twice yearly (accommodating 150-300 recruits per class) - Conference room use for recruit dinners (Monday-Thursday), lunch (second Wednesday of each session), and evening briefings/studying - Requirements & Notable Details: - Hotels must have a AAA rating or equivalent, maintain high standards of cleanliness and security, and provide amenities such as complimentary breakfast, wireless internet, cable TV, refrigerator, microwave, ice machine, and parking for recruit vehicles - All costs (labor, materials, supplies, transportation, insurance, profit, etc.) must be included in the bid price - No specific OEMs or hotel brands are mandated; open to all qualified hotel vendors - No set-aside goals for SDVOB, MBE, WBE, or DBE - Bidders must register for updates; NYSP is not responsible for incidental charges incurred by guests - Estimated Quantities: - All quantities are strictly estimated and not guaranteed; contract may be awarded to up to two vendors - Place of Performance: - Primary: New York State Preparedness Training Center, Oriskany, NY - Secondary: Hotels within 15 miles of the training center - Contract Term: - Five years, with annual price adjustments capped at 3% based on CPI-U - Contract subject to cancellation with notice

Description

The New York State Police (NYSP) is soliciting bids from qualified vendors to provide hotel lodging services near Oriskany, NY. The contract term is for five years, from October 1, 2026, to September 30, 2031. The scope includes providing lodging accommodations and conference room use for recruit training sessions. Bidders must submit their proposals by May 6, 2026, and questions are due by April 15, 2026. The solicitation includes detailed bid cost proposal forms and standard contract clauses.

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