SAM #SJ475487

Cloud-based Fleet Management SaaS for Brookhaven National Laboratory Fleet

Brookhaven National Laboratory is seeking information from vendors for a cloud-based fleet management system to support 600–700 vehicles and equipment assets. - Government Buyer: - Brookhaven National Laboratory, operated by Brookhaven Science Associates, LLC under the Department of Energy - Products/Services Requested: - Cloud-based fleet management system (Software-as-a-Service) - Centralized asset lifecycle management - Work order and preventive maintenance scheduling - Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature - Native mobile application for field users - Real-time reporting and analytics - Integration with telematics (GPS-based systems) and fuel management systems - Cloud-based architecture with role-based access - OEMs and Vendors: - No specific OEMs or vendors are named in the notice - Unique/Notable Requirements: - SaaS platform must support compliance and reporting for a large fleet - Integration with existing telematics and fuel management systems - Vendors must submit capability statements demonstrating ability to meet requirements - Place of Performance: - Brookhaven National Laboratory, Upton, NY

Description

Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600–700 vehicles and equipment assets.

The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration.

The system must include, at a minimum, the following capabilities:

Centralized asset lifecycle management for vehicles and equipment Work order management and preventive maintenance scheduling (time and mileage-based) Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization Integration with telematics (GPS-based systems) and fuel management systems Cloud-based architecture with role-based access and real-time data availability

This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation. BSA is not requesting proposals at this time.

Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.

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