Texas DIR/ESBD #IC-RFP-2027-001

Conference Venue, Catering, and Event Support for Annual Employee Training Conference

This opportunity seeks a vendor to provide a comprehensive conference venue and event support package for Integral Care's Annual Employee Training Conference in Austin, Texas. - Government Buyer: - Integral Care - R2270 - Products/Services Requested: - ADA-compliant conference venue for 500–600 attendees per day - Large plenary space, minimum five breakout rooms, indoor restrooms, circulation space - Dedicated exhibitor area for at least ten vendors - Event planning coordination and onsite staffing - Complimentary or validated parking for all attendees - Catering services (lunch, beverages, snacks, dietary accommodations) - Audiovisual equipment and technical support - All required furniture and setup - Participation in pre-event walkthroughs, menu tastings, and post-event debriefs - Unique/Notable Requirements: - Tiered pricing options (premium, standard, cost-conscious) - Itemized rate sheet and full documentation required - Facility must be fully ADA-compliant - No specific OEMs or vendors are named in the solicitation.

Description

Integral Care is seeking proposals from qualified venues to host its Annual Employee Training Conference, a two-day event in Austin, Texas, for approximately 500-600 attendees per day. The venue must be fully ADA-compliant and provide plenary and breakout rooms, exhibitor space, onsite catering, audiovisual services, and event-day support. Proposals should include tiered pricing options, an itemized rate sheet, and all required documentation, with electronic submission by the deadline.

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