SAM #19BE2026Q0333

U.S. Embassy Brussels Solicitation for Petrol Plug-in Hybrid Vehicle (Mazda CX-60 or Equivalent)

The U.S. Embassy Brussels, under the Department of State, is seeking quotations for the purchase of one new petrol plug-in hybrid vehicle for official use. - Government Buyer: - U.S. Department of State, U.S. Embassy Brussels, Contracting & Acquisition Office - OEMs and Vendors: - Preferred OEM: Mazda (Mazda CX-60 specified as preferred model) - Equivalent vehicles from other OEMs meeting all specifications are acceptable - Products/Services Requested: - One new petrol plug-in hybrid vehicle - Minimum 200 HP - Front or all-wheel drive - Automatic transmission - 5 passenger seats, 4 doors - Length: 4700–4900 mm; Max height: 1800 mm - Driver assist technology, braking assist, climate control with air conditioning - Modern safety features, 360-degree camera, leather conservative interior, privacy glass - European GPS navigation - Petrol fuel approved for Brussels Region - Emergency spare wheel, alloy wheels, comfort suspension - Minimum 3-year factory/dealer warranty - Variable power steering, electric seats with memory function, active steering assistance - Netting/pockets on rear of front seats, driver and front passenger airbags - Preferred model: Mazda CX-60; equivalents accepted - Unique or Notable Requirements: - Delivery to American Embassy Warehouse in Zaventem, Belgium - Delivery required within 210 days (preferably within 3–4 months) - Firm fixed price purchase order in Euro, including 21% VAT - Vehicle must comply with Brussels Region petrol fuel regulations - Offerors must be registered in SAM and submit proposals electronically - Place of Performance/Delivery: - American Embassy Warehouse, Zaventem, Belgium - U.S. Embassy Brussels, Brussels, Belgium

Description

Enclosed is a Request for Quotations (RFQ) for the purchase of 1 vehcile.

The Government is conducting this acquisition using Simplified Acquisition Procedures in accordance with FAR Part 12.

The U.S. Government intends to award a Purchase Order (P) Firm Fixed Price contract with the responsible company submitting an acceptable offer with a Lowest Price Technically Acceptable evaluation. The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.

Quotations are due by Tuesday April 15, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit all the information required in Section 3 of the RFQ.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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