SAM #19TH2026Q0024

Comprehensive Event Planning and Execution for American Fair: Freedom 250 in Bangkok

The U.S. Embassy Bangkok is seeking a contractor to organize and execute the American Fair: Freedom 250 event in Bangkok, focusing on American innovation and culture. - Government Buyer: - U.S. Department of State, U.S. Embassy Bangkok, Public Affairs Office - Products/Services Requested: - Comprehensive event planning, coordination, promotion, and execution for the American Fair: Freedom 250 - Includes themed zones, interactive activities, live performances, and cultural showcases - Event management, technical support, staffing, medical assistance, waste management, lighting, and signage - Promotion and communications, including influencer marketing and media content production - Defense Base Act (DBA) insurance for employees - Quantities and Deliverables: - 1 complete event package covering all planning, execution, and post-event reporting - 1 DBA insurance policy - Unique/Notable Requirements: - Contractor must have prior experience with large-scale public fairs - Compliance with U.S. government branding and local Thai laws - Excludes VAT; includes DBA insurance - Award to lowest priced, acceptable, responsible offeror - OEMs and Vendors: - No specific OEMs or commercial vendors are named in the solicitation - Place of Performance: - Parc Paragon, Siam Paragon, Bangkok (event venue) - U.S. Embassy Bangkok (coordination and oversight)

Description

Enclosed is a Request for Quotations (RFQ) for American Fair: Freedom 250 in Bangkok. If you would like to submit a quotation, follow the instructions in Section 3, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Questions regarding this solicitation may be submitted no later than 15:00 PM (Bangkok time) on April 17, 2026 to e-mail: soontare@state.gov

Quotations are due by May 7, 2026 on or before 15:00 PM (Bangkok time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to e-mail: soontare@state.gov with the subject: "Quotation Enclosed for RFQ 19TH2026Q0024 – American Fair: Freedom 250 in Bangkok. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior submitting their offer/proposal as prescribed under FAR 4.1102.  Offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.  

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