SAM #36C241-26-AP-2359

Sole Source Maintenance and Support for Varian Eclipse Software and Truebeam Linear Accelerator

This opportunity is for a sole source contract to Varian Medical Systems, Inc. for maintenance, repairs, and support of Eclipse software and the Varian Truebeam Linear Accelerator at the Jamaica Plain VA Medical Center in Boston, MA. - Sole source procurement to Varian Medical Systems, Inc., the OEM for both Eclipse software and Truebeam Linear Accelerator - Services include: - Maintenance, repairs, and support for Eclipse software and Truebeam Linear Accelerator - Replacement of Eclipse Workstation GPU, software reinstallation, and testing - Coverage for treatment room devices, CCTV monitors and cameras, patient positioning lasers, intercom, and in-room monitors - Comprehensive parts coverage and strict adherence to security, privacy, and records management protocols - Contract structure: - Firm fixed price - Base year starting May 11, 2026, plus four option years (ending May 10, 2031) - Place of performance: Jamaica Plain VA Medical Center, Boston, MA - Justification: Only Varian, as the OEM, can provide the required proprietary support and maintenance - No specific part numbers or quantities for products; focus is on ongoing support services - Services must be performed by OEM-certified Varian technicians

Description

INTENT TO SOLE SOURCE

THIS IS NOT A SOLICITATION OR REQUEST FOR OFFERS. NO SOLICITATION PACKAGE IS AVAILABLE AND TELEPHONE REQUESTS WILL NOT BE HONORED AND NO SOLICITATION WILL BE POSTED TO CONTRACT OPPORTUNITIES.

PROCUREMENT TITLE: ECLIPES SOFTWARE MAINTENANCE, REPAIRS, AND SUPPORT: FOR THE VARIAN TRUEBEAM LINEAR ACCELERATOR

INTENT TO AWARD: The Department of Veterans Affairs, VISN 01, Jamaica Plain VA Medical Center, 150 South Huntington Avenue, Boston, MA 02130-4817, intends to award one (1) Contract to the OEM named VARIAN MEDICAL SYSTEMS, INC, for Eclipse Software Maintenance, Repairs, And Support: For The Varian Truebeam Linear Accelerator Product.

BACKGROUND AND DESCRIPTION: This requirement is for Eclipse software maintenance, repairs, and support for the Varian Truebeam Linear Accelerator. The eclipse software is proprietary software that optimizes the radiotherapy treatment plan based on a physician’s dose instructions and information about the size, shape, and location of a tumor to be treated. It’s used in conjunction with the VA-owned Varian Truebeam linear accelerator. The procurement is for a Base Year plus four Option Years, see attached SOW for full details and performance periods.

NAICS: 811210 - Electronic and Precision Equipment Repair and Maintenance, size standard $34M

PSC: J065  - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies

AUTHORITY: The authority for this procurement will be via FAR Part 12 - Acquisition of Commercial Products and Commercial Services. A determination by the Government not to compete this proposed award upon response to this notice is solely within the discretion of the Contracting Officer.

INTERESTED PARTIES: Any Contractor who believes that they have experience and capability to perform services described in the attached Statement of Work (SOW) may express interest by submitting a written capability statement or letter of interest to pearl.wray@va.gov  by 14:00 EST, by 4/7/2026. Any questions related to this notice can also be sent to pearl.wray@va.gov.

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