Opportunity
El Paso County Ionwave #26-013
El Paso County, TX Solicits Ballot by Mail Services for Elections
Posted
March 30, 2026
Respond By
May 07, 2026
Identifier
26-013
NAICS
323111, 561499
El Paso County, Texas is seeking bids for comprehensive Ballot by Mail Services to support county elections. - Government Buyer: - El Paso County, Texas, County Purchasing Department - Main office: 800 E. Overland Ave., Suite 300, El Paso, TX 79901 - Products and Services Requested: - Printing and mailing of ballot packets, including: - Carrier envelopes (for ballot return) - Ballot secrecy envelopes - Early voting envelopes (green, outgoing to voter) - Jacket envelopes - Official ballots (including write-in and in-office ballots) - Inserts (from Texas Secretary of State and County Department) - Information forms for returning envelopes - Setup fees, supplemental file processing fees, and miscellaneous fees - Estimated quantities per election: 1,000 to 20,000 ballot packets - Vendors must manage all mailing logistics; postage is invoiced separately - Unique or Notable Requirements: - Strict compliance with Texas Secretary of State guidelines - Mandatory ethics training documentation, non-collusion affidavits, and safety questionnaires - Bid bond or cashier's check required for contracts over $100,000 - Quality control and adherence to election deadlines - Contract term: one year with up to four one-year renewal options - No specific OEMs or named vendors are mandated; open to qualified ballot printing and mailing service providers - Pricing to be provided per item and for setup/supplemental services - All questions and addenda handled via the Ion Wave platform or email; public bid opening via YouTube stream
Description
El Paso County, Texas is soliciting sealed bids for ballot by mail services. The procurement involves providing various envelopes, ballots, inserts, and related mailing services for elections. Bids must be submitted electronically via the Ion Wave platform or as hardcopies to the County Purchasing Department by May 7, 2026, at 2:00 PM MT. The bid opening will be publicly streamed on the County's YouTube channel, and questions must be submitted by April 16, 2026.