Minnesota Supplier Systems #2000018191

Minnesota DNR Solicitation for Fall Retreat Event Space, Lodging, and Catering

This opportunity is for the Minnesota Department of Natural Resources (DNR) to host the OMBS 2026 Fall Retreat near Grand Rapids, MN. - Government Buyer: - State of Minnesota, Department of Natural Resources (DNR) - Contact: Sheri Karpenko, State Program Administrator, Prin. - Scope of Procurement: - Event space within 5 miles of 402 SE 11th Street, Grand Rapids, MN - Single occupancy lodging for up to 56 attendees (40 rooms on night one, 56 on night two) - Conference facilities with banquet seating for up to 100, registration area, secure storage, and internet access - Audiovisual (AV) equipment and technical support (podium, microphones, projector, screens, internet) - Catering: buffet-style breakfast, lunch, dinner, breaks, and all-day beverage service for up to 67 participants, with allergen labeling and dietary accommodations - Shuttle service if lodging, conference facility, and parking are not within a quarter mile - Parking for attendees, priced per day per car - Unique or Notable Requirements: - Facility must be clean, well maintained, ADA and fire code compliant - No subcontracting permitted; contractor must provide insurance and comply with COVID-19 guidelines - Diversity and inclusion emphasized; targeted group, economically disadvantaged, and veteran-owned businesses may receive preference - State reserves right to inspect facilities and reject non-compliant bids - All pricing must include taxes, fees, and gratuity, submitted via the Minnesota Supplier Portal - OEMs and Vendors: - No specific OEMs or vendors are named; open to qualified facilities and service providers meeting requirements - Period of Performance: - Contract term from April to December, covering the event scheduled for September 30 and October 1, with lodging beginning September 29 - Location: - Event must be held within 5 miles of 402 SE 11th Street, Grand Rapids, MN - Contracting office at 500 Lafayette Road, St Paul, MN 55155

Description

The State of Minnesota Department of Natural Resources is soliciting bids for the OMBS 2026 Fall Retreat event scheduled for September 30 and October 1, 2026. The procurement includes lodging with single occupancy rooms, event space with audiovisual capabilities, and catering services within 5 miles of 402 SE 11th Street, Grand Rapids, MN. Bidders must submit a formal bid via the Minnesota Supplier Portal by April 9, 2026, and include all applicable taxes, fees, and gratuity in their pricing. The contract term is anticipated from April 2026 to December 2026, and the State reserves the right to award based on compliance and best interest.

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