Minnesota Supplier Systems #2000018146

Minnesota DHS Seeks Conference Facilities, Lodging, AV, and Catering for Tribal Summit 2026

This opportunity involves the State of Minnesota's Department of Human Services seeking a supplier for the Money Follows the Person Tribal Summit 2026, focusing on conference logistics and attendee support: - Government Buyer: - State of Minnesota, Department of Human Services, Aging Disability Services Administration - Key contacts: Dr. Jasmine Grika (Tribal Collective Supervisor), Andrea N Funches - Products and Services Requested: - Lodging: - 65 single-occupancy hotel rooms for one night - Conference Facilities: - General session room for 100 attendees - Breakout rooms, exhibitor area (3-5 exhibitors), mothers room, and prayer room - All rooms require tables, chairs, electrical outlets, and Wi-Fi or hardwired internet - Audio-Visual Equipment and Support: - Projector, monitor, sound system, microphones (various types), and on-site technical support - Catering: - Buffet-style breakfast, lunch, morning and afternoon breaks, and all-day beverage service for up to 100 attendees - Dietary accommodations required - Parking and Shuttle Services: - Parking for attendees - Shuttle service if lodging, conference, and parking are not within 1/4 mile - Unique or Notable Requirements: - Suppliers must provide private mothers and prayer rooms - Strict dietary accommodations for catering - On-site technical support for AV equipment - Preference for veteran-owned businesses - No specific OEMs, brands, or part numbers are mandated - State reserves the right to award by item, group, or total - Locations: - Main government office: 540 Cedar St, St Paul, MN 55101 - Delivery location: Lafayette Dock Receiving, 444 Lafayette Rd, St Paul, MN 55155-3802

Description

This solicitation is for conference space, lodging, audio-visual equipment, and catering services for the Money Follows the Person – Tribal Summit scheduled for October 2026. The event is managed by the Human Services Department of Minnesota and requires formal bid submissions through the Supplier Portal by April 10, 2026. The contract term is anticipated from May 1, 2026, to November 30, 2026, and the award will be made to the lowest responsible bidder meeting all specifications and terms.

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