SAM #191D3226R0017

Multiyear Janitorial Services for U.S. Embassy Jakarta New Embassy Compound

This opportunity involves a multiyear fixed-price contract for janitorial services at the New U.S. Embassy Compound (NEC) in Jakarta, Indonesia, issued by the U.S. Department of State. - Government Buyer: - U.S. Department of State, U.S. Embassy Jakarta, Contracting Office - Scope of Services: - Comprehensive janitorial services for the NEC and associated embassy facilities - Includes all labor, materials, equipment, and services - Cleaning tasks required daily, periodically, monthly, quarterly, semi-annually, and annually - Total area covered is approximately 16,516 sqm across multiple embassy locations - VAT must be shown as a separate line item - Products/Services Requested: - Janitorial services (no specific OEMs or products required) - Fixed-price for 12 months (base period), with two one-year option periods - Temporary additional services available (minimum 500 sqm, maximum 20,000 sqm per period) - Unique Requirements: - Compliance with local laws, security protocols, and insurance requirements - Transition period included - Proposals must be submitted electronically and in English - Offerors must be registered in SAM and complete required forms and certifications - Place of Performance: - New U.S. Embassy Compound, Jl. Medan Merdeka Selatan 3-5, Jakarta, Indonesia - Additional embassy facilities: Support Annex (SPX), PKG, MCAC, SCAC, CCAC, CWP, Historic Building, CCAC Waiting Area - No OEMs or specific vendors are named; this is a service contract open to qualified janitorial service providers.

Description

Enclosed is a Request for Quotations (RFQ) for New Embassy Compound (NEC) Janitorial Service. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on April 07, 2026, 10.00 (local time) at the US Embassy Jakarta. Prospective offerors/quoters should contact Ardi Putro by April 09, 2026, 10.00 (local time) for additional information or to arrange entry to the building. Quotations are due by April 17, 2026, 16.00. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to jakartapcubidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section I, Pricing 3. Section 5 Representations and Certifications 4. Additional information as required in Section 3 5. “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;”] 6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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