SAM #36C24826Q0511

Behavioral Health Mattress Supply and Installation for James A. Haley Veterans Hospital

This opportunity seeks qualified vendors to provide and install behavioral health mattresses at the James A. Haley Veterans Hospital Mental Health Clinic and Domiciliary in Tampa, Florida. - Government Buyer: - Department of Veterans Affairs, VISN 8, Network Contracting Office 8 (NCO 8) - Tampa VA Domiciliary - OEMs and Vendors: - Comfortex (manufacturer of specified mattresses) - Products/Services Requested: - 54 units: Comfortex Closed System Newlife Behavioral Health Mattress (35 x 80 x 6.5), Part Number: M3025 - Weight capacity: up to 300 lbs - 6 units: Comfortex Closed System Gentle Giant Behavioral Health Mattress (42 x 80 x 7), Part Number: M3025B - Weight capacity: 300–800 lbs - Project management, installation by manufacturer-certified installers, removal and disposal of old mattresses, and warranty services - Unique or Notable Requirements: - Installation must be performed by manufacturer-certified installers - Coordination with VA point of contact required 14 business days prior to start - Post-installation walkthrough and punch-list completion required - Delivery and installation to be completed within 8–10 weeks after order - All labor, materials, equipment, transportation, and supervision must be provided by the contractor

Description

1. NOTIFICATION:

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY This is neither a solicitation notice nor a request for proposal or quotes, and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA) toward a contract award. This Sources Sought Notice is intended for information and planning purposes only at this time. No evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 8, Network Contracting Office 8 (NCO 8), is seeking information and potential qualified sources capable of meeting the following requirements: Installation and removal/disposal of mental health mattresses, for the James A. Haley Veterans Hospital-Mental Health Clinic and Domiciliary, Tampa, FL.

The purpose of this notice is to gain knowledge of potential qualified sources, and their business size classifications listed below, relative to the below-listed North American Industry Classification System (NAICS) Code. This notice will help the VA in determining available potential sources only. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action.

After review of the responses to this Sources Sought Notice, a solicitation announcement may be published in Beta.SAM.gov, also known as Contract Opportunities. Responses to this Sources Sought Notice are NOT considered adequate responses to the solicitation announcement. All interested responders will have to submit a proposal to any resulting solicitation announcement to be considered for evaluation for any future contract award.

1. SCOPE OF WORK

The James A. Haley Veterans Hospital-Mental Health Clinic and Domiciliary (JAHVH) at 8541 Temple Terrace Highway, Tampa, Florida 33637, requires the Contractor to provide and install new mattresses at the Tampa VA Domiciliary. The vendor will provide project management, procurement, installation of behavior health mattresses, removal and disposal of existing mattresses, and warranty services for the new mattresses at the Tampa VA Domiciliary. The selected vendor/contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

1. LOCATION: Tampa VA Mental Health Clinic & Domiciliary 8541 Temple Terrace Highway; Tampa, FL 33637

2. PERIOD OF PERFORMANCE: The Period of performance shall be from the time of award to completion of the project

3. CONTRACTING OFFICER - POINT OF CONTACT: All responses and questions will be addressed by the Contracting Officer and must be received via e-mail to katrina.tavares@va.gov.Telephone responses will not be accepted.

Katrina Tavares Contracting Officer Katrina.tavares@va.gov

Network Contracting Activity 8 (NCO 8) 8875 Hidden River Pkwy Tampa, FL 33637

1. RESPONSE DUE DATE: Please provide the requested information by e-mail to Katrina.tavares@va.gov no later than (NLT) the date and time provided below:

Friday, April 10, 2026, no later than 12:00 PM Eastern Standard Time.

1. NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE: NAICS CODE: 337910
   NAICS DESCRIPTION: Mattress Manufacturing NAICS BUSINESS SIZE: 1,000 Employees

2. BUSINESS INFORMATION: If you are interested and can provide the required services, please provide the below requested information on your written response to this Sources Sought Notice: Business Name: ________ Business Address: Street: ______________, City, State, Zip Code: _______, County: ______, Business Website: __________

Point of Contact: Name: ______________, Telephone: _______, E-mail Address: ______,

UNIQUE ENTITY ID (UEI) from SAM.gov.: _________

1. BUSINESS SIZE: If you are interested and can provide the required services, pursuant to the above NAICS Code 337910, and Business Size Standard 1,000 employees, please provide the following business size information such as, but not limited, on your written response to this Sources Sought Notice:

Service-Disabled Veteran Owned Small Business (SDVOSB) (Certified)? Veteran Owned Small Business (VOSB)? Women Owned Small Business (WOSB)? Small Business (Disadvantaged)? Small Business (Emerging)? Non-profit organization? HUBZone Business? Large Business? Other: _____________

1. SUBCONTRACTS: If a solicitation is issued for this requirement and if you intend to subcontract any work on any resulting contract, what portion of the total cost will be self-performed by your business? Please provide an estimated detailed percentage breakdown related to sub-contracted work and completion of the service requested.

2. GOVERNMENT CONTRACTS:

CONTRACT INFORMATION: Does your business have any Government Contracts with any of the below-listed Government Agencies? If so, please provide the Agency, Contract Number, and the Contracting Officer Point of Contact Information
Federal Supply Schedule (FSS) contract with the GSA? Veterans Administration: National Acquisition Center (NAC)? Strategic Acquisition Center (SAC)? Tactical Acquisition Center (TAC)? Other Government Agencies? CONTRACT AVAILABILITY: If you are a Government Contract holder, are the items/services you are providing information for available on your schedule/contract? If so, please provide a copy of your contract and applicable pricing schedule.

1. GENERAL PRICING: General estimated pricing of your service/products/solution is encouraged. Estimated pricing will be used for market research only and to help determine price reasonableness. Pricing will not be used to evaluate for any type of contract award.

2. CAPABILITY STATEMENT: If your business can provide the required service, please provide a summary of your company s technical capabilities and ability to provide the required item/service per the attached SOW.

3. SOW FEEDBACK: Please review the applicable SOW and provide any feedback or suggestions. If none, please reply as Not Applicable.

4. DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Notice does not commit the government to contract for any supplies or services. All information received in response to this Notice that are marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this Notice. No reimbursement will be made for any costs associated with providing information in response to this announcement. The Government will not pay for any information or administrative cost incurred in response to this Sources Sought Notice.

Any further information submitted by respondents to this notice is strictly voluntary. Requests for solicitation will not receive a response as a solicitation is not currently available. Responses to this Sources Sought Notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

If a solicitation is issued, it will be announced at a later date and information will be posted on the Sam.gov Contracting Opportunities web site. All qualified interested parties must respond to that Request For Quote/Proposal Solicitation Notice separately from the response to this Sources Sought Notice to be considered for award.

Additional Links:Department of Veterans Affairs

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