SAM #57-35019-26-FA

USDA Office Space Lease in Santa Rosa, NM

The U.S. Department of Agriculture (USDA), Farm Production and Conservation Business Center Management Services Division, is seeking to lease office and related space in Santa Rosa, New Mexico. - Space Requirements: - Minimum of 2,666 ABOA (ANSI/BOMA Office Area) square feet - Maximum of 2,799 ABOA square feet - Maximum rentable square footage of 3,199 RSF - Parking Requirements: - 6 reserved government vehicle spaces (including 2 for trailers up to 20 feet, secured with pro-fence panels and drive-through gates) - 10 reserved visitor/customer parking spaces - 10 non-reserved employee parking spaces within 300 feet of the premises - Lease Term: - 15 years total - 5-year firm term - Termination rights after 120 days - Compliance and Standards: - Must meet government requirements for fire safety, accessibility (ABAAS), seismic, and sustainability - Space must not be located in the 500-year flood plain - Compliance with Section 889 of the FY19 NDAA (telecommunications) - Adherence to NEPA, seismic safety, and fire protection standards as applicable - No specific OEMs or vendors are mentioned in the notice.

Description

U.S. GOVERNMENT

Department of Agriculture (USDA) seeks to lease the following space:

State: New Mexico

City: Santa Rosa

Delineated Area:

North: Joe and Louie Page Road

East: HWY 84

South: Perch Lake/Ethan Road

West: West Metro Road

Minimum Sq. Ft. (ABOA): 2,666

Maximum Sq. Ft. (ABOA): 2,799

Maximum Sq. Ft. (RSF) 3,199

Space Type: Office

Reserved Government Vehicle

Parking Spaces: 6

Reserved Visitor/Customer

Parking Spaces:10

Non-Reserved Employee Parking Spacing (located on-site or within 300 feet of premises): 10

Full Term: 15

Firm Term: 5

Termination Rights: 120

Additional Requirements:

Secured Parking is needed to accommodate 6 GOVs. 2 GOV spaces to support trailers up to 20’. Parking to be enclosed with pro-fence panels 6’ in height. Must be drive through with 16’ unobstructed gates on each side.

Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.  A fully serviced lease is required.  Offered space shall not be in the 500 2-percent annual chance formally 500-year flood plain.

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).).  For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

Expressions of Interest Due: April 30, 2026

Market Survey (Estimated): 05/2026

Occupancy (Estimated): 06/2027

Note:   Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest shall include the following:

1.     If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.

2.     If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land).  Adjacent streets showing proposed ingress/egress shall be shown on the plans.

3.     Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.

4.     Date of space availability.

5.     If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.*

6.     Amount of/type of parking available on-site. 

7.     Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.

8.    For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan.  Alternatively, provide a copy of a recent commercial building inspection or appraisal.

9.    Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).

10.  Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.

11.  Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.

12.  For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.

* As mentioned in #5 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received.  In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

APEX Accelerator offers free help to businesses that want to work with the government. You can visit https://www.apexaccelerators.us/#/ to learn more and see the resources they provide.

Send Expressions of Interest to:

Name/Title: Bradley Cantrell/ Lease Contracting Officer

Email Address: Bradley.cantrell@usda.gov

Government Contact Information

Name/Title: Bradley Cantrell/ Lease Contracting Officer

Email Address: Bradley.cantrell@usda.gov

Phone Number: 941-233-5144

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