Austin Afo #IFB 5000 RBB1011

City of Austin Solicitation for Industrial Gases, Cylinder Rentals, and Maintenance Services

The City of Austin, Texas, is seeking bids from qualified contractors to supply, deliver, and manage a comprehensive range of industrial gases and related cylinder rentals and services to support city operations. - Government Buyer: - City of Austin, Financial Services Department - Central Procurement - Procurement Specialist: Ryan Braziel - Products and Quantities: - Wide variety of industrial gases including: - Oxygen (e.g., 200 cubic foot cylinders, 41–437 units annually) - Nitrogen (e.g., 200, 300, 80 cubic foot cylinders, 15–516 units) - Helium (e.g., 200, 300 cubic foot cylinders, 11–16 units) - Argon (e.g., 125, 300 cubic foot cylinders, 1–98 units) - Acetylene (e.g., #4, #5, Size B, 2–287 units) - Hydrogen (e.g., 200, 300 cubic foot cylinders, 1–32 units) - Sulfur hexafluoride, carbon dioxide (bulk and cylinder), zero air, and specialty mixes - Ultra-high purity (UHP) and instrument-grade options for several gases - Bulk deliveries (e.g., 44,000 lbs CO₂) - Cylinder rentals (monthly, any size, up to 5,945 units) - Related equipment and materials for repairs - Services Requested: - Routine and preventive maintenance for all gas and cylinder types (monthly/annual quantities) - Labor rates for normal business hours (up to 1,000 hours) and after-hours (up to 500 hours) - Markup for repair materials (not to exceed 25%) - Unique/Notable Requirements: - Compliance with ASME BPVC, API 510/579, CGA, and all applicable federal, state, and local safety standards - Delivery to multiple City of Austin facilities, with standard orders delivered within 7 days and urgent orders within 24 hours - All-inclusive pricing (no separate admin or transportation charges) - Invoices must itemize gases, cylinder rentals, and serial numbers - Preference programs for small/local businesses and wage theft prevention certification - OEMs and Vendors: - No specific OEMs or vendors are named; solicitation is open to all qualified suppliers meeting requirements - Contract Structure: - Initial term of 24 months with up to three 12-month extension options - City may award by overall low cost or by category/group of line items

Description

This solicitation is an Invitation For Bids (IFB) issued by the City of Austin to establish a contract with a qualified contractor to furnish, deliver, and manage the supply of industrial gases and the rental of associated cylinders and related equipment to support City operations. The contract covers various types of industrial gases in cylinders and tanks, including oxygen, nitrogen, helium, argon, acetylene, and others, with estimated annual quantities provided. The solicitation includes detailed pricing submittal sheets, insurance requirements, and preference programs for small and local businesses. The bid opening is scheduled for April 30, 2026, with a vendor meeting on April 7, 2026.

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