Prince Edward County Opencities #1754

Prince Edward County, VA Solicits Voluntary Employee Benefits Administration

Prince Edward County, Virginia is seeking proposals from qualified companies to provide and administer voluntary employee benefits for its workforce of over 130 employees. - Government Buyer: - County of Prince Edward, Virginia - Managed by the County Administrator's Office and Director of Finance/HR - OEMs and Vendors: - No specific OEMs or vendors named; open to all qualified providers - Products/Services Requested: - Voluntary employee benefits including: - Long-term care insurance - Cancer insurance - Accident insurance - Critical illness/hospital indemnity insurance - Short and long-term disability insurance - Optional life insurance (without evidence of insurability) - Administrative services for all benefits, including: - Payroll deduction setup and reconciliation - Onsite enrollment support - Premium reconciliation - Disbursement to third-party benefit providers - Employee privacy assurance - Unique or Notable Requirements: - Rates and fees must be locked for at least one year (preferably three years) - Ability to handle payroll deductions and lump sum payroll deduction creation - Must ensure employee data privacy and support for all offered products - Proposals evaluated on organizational structure, financial condition, experience, benefits offered, compliance, and marketing strategy - Contract may be extended to other public bodies under Virginia's cooperative procurement provisions

Description

The County of Prince Edward, Virginia is soliciting proposals from qualified companies and agents to provide voluntary employee benefits. The scope includes offering benefits such as long-term care insurance, cancer insurance, accident insurance, critical illness/hospital indemnity insurance, short and long-term disability insurance, and optional life insurance without evidence of insurability. The selected vendor(s) will administer these benefits, handle payroll deductions, provide administrative services, and ensure employee data privacy. Proposals are due by May 4, 2026, and the selection will be based on qualifications, fees, benefits offered, and compliance with the RFP requirements.

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