University of Texas Health Science Center at San Antonio Bonfire #RFP 745-26-P34

Comprehensive Audiovisual Services for Major International Medical Conference (SABCS)

This opportunity involves providing comprehensive audiovisual (AV) production services for the San Antonio Breast Cancer Symposium (SABCS), a major international medical conference hosted by the University of Texas Health Science Center at San Antonio (UTHSA). - Government Buyer: - University of Texas Health Science Center at San Antonio (UTHSA) - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Comprehensive AV production services for a large-scale, multi-day international conference - Multi-room AV support - Projection, audio, and lighting - Presentation management - Live streaming capabilities - Support for simultaneous sessions and plenary audiences exceeding 7,000 attendees - Services must accommodate over 10,000 international participants and approximately 2,000 presentations over four days - Unique or Notable Requirements: - Ability to deliver high-quality AV services for a large-scale, multi-day event - No guarantee of volume or minimum compensation - Submission of required forms and documentation as part of the proposal process - Place of Performance: - Henry B. González Convention Center, San Antonio, TX (event location) - No specific part numbers, OEMs, or product brands are mandated, allowing for a range of AV solutions from qualified providers.

Description

The University of Texas Health Science Center at San Antonio (UTHSA) is seeking proposals from experienced contractors to provide comprehensive audiovisual production services for the San Antonio Breast Cancer Symposium (SABCS). This large-scale event, held at the Henry B. González Convention Center, requires multi-room AV support including projection, audio, lighting, presentation management, and live streaming for simultaneous sessions and large plenary audiences. The contract involves delivering high-quality AV services for a global conference attracting over 10,000 attendees and approximately 2,000 presentations over four days. There is no guarantee of volume or minimum compensation under this solicitation.

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