SAM #19TH2526Q0004

Event Organizing Services for American Fair: Freedom 250 in Chiang Mai, Thailand

This opportunity is issued by the U.S. Department of State, American Embassy Chiang Mai, for event organizing services for the American Fair: Freedom 250 in Chiang Mai, Thailand. - Government Buyer: - U.S. Department of State - American Embassy Chiang Mai / U.S. Consulate General, Chiang Mai - Scope of Work: - Comprehensive event organizing services for the American Fair: Freedom 250 - No specific OEMs, vendors, products, or part numbers are identified - Notable Requirements: - Offerors must be registered in the System for Award Management (SAM) prior to proposal submission - Proposals must be submitted in English and in PDF format (not exceeding 25MB) - Open to responsible companies capable of providing full event organization - Place of Performance: - Chiang Mai, Thailand - Submission Details: - Initial quotations requested, with the possibility of further discussions if needed

Description

Enclosed is a Request for Quotations (RFQ) for event organizing services for American Fair: Freedom 250 in Chiang Mai, Thailand.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate General intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on April 7, 2026, 0900 a.m. (local time) at the U.S. Consulate General, Chiang Mai.  Prospective offerors/quoters interested in attending the pre-proposal conference should contact Khun Nitthakan, email: pusayapaibuln@state.gov by April 3, 2026, 12.00 p.m. for additional information or to arrange entry to the building.

Direct any questions regarding this solicitation in writing to Justin M. Reid, Contracting Officer, email: cnxprocurement@state.gov.  Questions must be in written English.  Closing date to submit questions will be April 17, 2026, 12.00 p.m. (local time).

Quotations are due by April 23, 2026, 16.00 p.m. (local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to cnxbid@state.gov . It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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