Merx #2026-004-IT

Procurement of 59 A3 Multifunction Copier Devices and Support for Pembina Trails School Division

Pembina Trails School Division in Winnipeg, Manitoba, is seeking proposals for the supply, installation, and support of 59 A3 multifunction copier devices across 36 school and administrative locations. - Government Buyer: - Pembina Trails School Division (Winnipeg, Manitoba) - Products Requested: - 42 black & white A3 multifunction copier devices (minimum 50 or 70 pages per minute, depending on location) - 17 color A3 multifunction copier devices (minimum 50 pages per minute) - Devices must support duplex printing, 600 x 600 dpi resolution, finishing options (stapling, offset stacking), and mag-stripe card authentication - Integration with on-premises PaperCut MF environment for secure print release and accounting - Fax modules required on select devices - Services Requested: - Full installation, network configuration, and deployment at 36 locations - Transition services including removal and disposal/return of old devices and data sanitization - End-user orientation and training - Ongoing maintenance and support with 4-hour on-site response, same-day critical outage response, loaner devices for extended downtime, preventive maintenance, and quarterly service reports - All parts, labor, toner, and consumables (excluding paper) included - Unique/Notable Requirements: - Vendors must provide fixed lease and per-click pricing for 5- or 7-year terms - Demonstrated experience with multi-site deployments and local Winnipeg-based technical support - Minimum uptime commitments and compliance with robust security and data protection standards - No specific OEMs or part numbers mandated; vendors must propose models meeting or exceeding stated minimums - Delivery/Performance Locations: - 36 school and administrative sites throughout Winnipeg, Manitoba (detailed addresses provided) - Contracting office at 181 Henlow Bay, Winnipeg, MB R3Y 1M7

Description

Pembina Trails School Division is seeking proposals from experienced vendors to supply, implement, and support a standardized fleet of 59 A3 multifunction copier devices across 36 locations in Winnipeg, Manitoba. The procurement includes both black & white and color devices, with requirements for seamless integration with the on-premises PaperCut MF environment, strong security controls, and reliable local service. Vendors must provide equipment, installation, transition services, ongoing maintenance, and full-service support with transparent, fixed pricing. The solicitation emphasizes multi-site deployment experience, device uptime, and a comprehensive service agreement with local technical support.

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