Merx #2026-005-IT

Production Print Systems and Managed Print Services for Pembina Trails School Division

Pembina Trails School Division in Winnipeg, Manitoba, is seeking proposals for a comprehensive production print solution and managed print services to replace its legacy Xerox equipment. - Government Buyer: - Pembina Trails School Division (Winnipeg, Manitoba) - Products and Equipment Requested: - High-speed monochrome production press (minimum 240 ppm, 1 unit) - Mid-speed monochrome production presses (minimum 120 ppm, 2 units) - Colour production press (minimum 80 ppm, 1 unit) - Finishing equipment (booklet making, folding, punching, binding) - Controllers/RIP for advanced workflow and automation - Services Requested: - Managed print services including installation, configuration, operator training, preventive maintenance, and ongoing support - Service level requirements: 95% uptime per device, 4-hour on-site response, loaner devices if downtime exceeds 48 hours, automatic consumables replenishment, and quarterly reporting - Technical and Integration Requirements: - Solution must support approximately 15 million annual impressions - Full integration with RSA WebCRD for centralized print workflow and job management - Equipment must be current-generation and support high-volume, multi-site production - Robust security, data protection, and sustainability features required - Contract and Pricing: - 5-year and 7-year lease options with firm, transparent pricing (including cost-per-click rates) - Enforceable service level agreements (SLAs) - Vendor Qualifications: - Proven experience in high-volume, multi-site production environments - Local service capability within Winnipeg - No specific OEMs or part numbers are mandated; vendors may propose any suitable current-generation solution.

Description

Pembina Trails School Division is soliciting proposals for a high-volume production print solution to replace their existing end-of-life systems. The solution must support approximately 15 million annual impressions and fully integrate with RSA WebCRD. The scope includes supply, installation, and ongoing support, with comprehensive service, maintenance, and transparent pricing. Vendors must demonstrate proven experience in high-volume production environments and provide local service capability in Winnipeg. The contract emphasizes firm pricing, service level agreements, and sustainability considerations.

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