Opportunity
St Petersburg Opengov #Quote- 26 - 191
St. Petersburg Engineering Department Seeks Vendor for Digitization of Historical Records
Posted
March 27, 2026
Respond By
April 07, 2026
Identifier
Quote- 26 - 191
NAICS
561439
The City of St. Petersburg Engineering Department is seeking a qualified vendor for a one-time project to digitize and preserve historical engineering records. - Government Buyer: - City of St. Petersburg Engineering Department (Procurement & Supply Management Department) - Products/Services Requested: - Digitization of approximately 65,000 microfiche slides into searchable PDF files - Digitization of approximately 20,000 aperture cards into searchable PDF files - Digitization of approximately 200 reels of microfilm into searchable PDF files - Project setup, coordination, management, and travel for record pickup and delivery - File organization, quality review, and digital delivery of all scanned records - Unique or Notable Requirements: - Vendor must have at least three years of experience in document digitization or records conversion involving microfiche, microfilm, or similar archival media - Facility must be located within 100 driving miles of the Municipal Services Center in St. Petersburg, FL - Secure handling of records, background checks, and compliance with City and State regulations are required - Project is designated as a Sheltered project for Small Business Enterprises (SBEs) - No specific OEMs or vendors are named in the solicitation
Description
The City of St. Petersburg's Engineering Department is soliciting quotes for a project to digitize and preserve approximately 65,000 microfiche slides, 20,000 aperture cards, and 200 reels of microfilm into searchable PDF files. The project aims to improve access, preservation, and management of historical engineering records currently stored on aging media. The vendor will be responsible for coordinating with the City, organizing and scanning records, quality assurance, and delivering digital files in an approved format. The project is a one-time effort with a focus on secure handling and timely delivery of digitized records.